University of Wisconsin-Madison is a public research university in Madison, Wisconsin and the flagship campus of the University of Wisconsin System. Its academic and research community spans the humanities, sciences, and applied disciplines, with more than $1 billion invested annually in research. The university combines undergraduate and graduate education with community outreach, campus resources, and athletics, guided by the Wisconsin Idea’s focus on public service. Its work also emphasizes diversity, inclusive excellence, and engagement with the wider community.
Part-Time Financial Specialist, University of Wisconsin–Madison
Process purchasing, travel, reimbursements, and grant-related transactions for a UW–Madison research institute. Provide financial support to faculty, staff, students, and guests.
Description
- Support faculty, staff, students, and guests with financial matters related to research and outreach.
- Process purchasing, travel arrangements, reimbursements, and other financial transactions.
- Prepare transaction reports, draft communications, and produce advanced reports.
- Keep administrative and fiscal records organized.
- Reallocate expenses to the appropriate funding strings.
- Respond to complex fiscal questions and provide information to varied audiences.
- Audit or reconcile purchase documents against payments.
- Review transaction-processing controls and recommend policies and procedures.
- Audit or process complex transactions and assign funding codes under established rules and policies.
- Audit, monitor, organize, and update fiscal records and reports.
- Work with a small administrative team under the general supervision of the Administrative Associate Director.
Requirements
- Experience handling a range of financial transactions, such as invoices, purchase orders, expense reimbursements, or employer credit card purchases.
- Experience assigning expenses to appropriate funding sources.
- A record of delivering courteous, accurate, and timely service to internal and external stakeholders.
- Ability to work independently and collaborate with colleagues.
- Ability to manage and prioritize several tasks or projects at once.
- Proficiency with Excel or similar spreadsheet software, including navigation, data entry, basic functions, and formatting.
- Experience interpreting financial terms and conditions, including allowable costs, budget limits, and compliance rules.
- Experience with Universities of Wisconsin financial systems and workflows, such as Workday, ShopUW+, Concur, Assetworks, or Qualtrics.
- Experience arranging work-related travel for others.
- Experience in a higher education environment.
- Ability to adjust to changing methods, requirements, and priorities.
- Strong time management skills and the ability to work efficiently and accurately.
- Associate degree required.
- Must be eligible to work in the United States without employer sponsorship.
- Resume and cover letter required.
- Three references are required for finalists, including one current or former supervisor.
Benefits
- Generous vacation, holidays, and sick leave.
- Competitive insurance plans and savings accounts.
- Retirement benefits.
- Flexible scheduling.