GFT Technologies
GFT Technologies
GFT Technologies is a technology and digital transformation company working across consulting, insurance, and cybersecurity. Its Cookiebot platform helps organizations collect and manage user consent while supporting compliance with privacy regulations including the GDPR and CCPA. The company’s solutions are designed to integrate with existing digital environments and are used by more than 600,000 customers worldwide to handle personal data with greater transparency and control.

Office Manager, Ho Chi Minh City (On-site)

Office Manager responsible for the daily operation of GFT Technologies’ Ho Chi Minh City workplace. The role covers reception, facilities, vendors, supplies, building coordination and employee safety.

Description

  • Welcome guests, visitors and external partners, providing courteous assistance.
  • Maintain a clean, organised and welcoming reception area throughout office hours.
  • Coordinate visitor access, meeting room support and reception arrangements.
  • Advise employees on company office and workplace policies.
  • Respond to office-related questions and provide practical support to employees.
  • Communicate office rules, procedures and workplace updates.
  • Oversee daily office services and maintain workplace cleanliness, functionality and comfort.
  • Coordinate and supervise cleaning services.
  • Manage office plants, including maintenance and replacement arrangements.
  • Monitor and replenish drinking water, tissues and other workplace consumables.
  • Order stationery and maintain stock levels and inventory records.
  • Identify facility and service issues and coordinate their timely resolution.
  • Track and report employee and visitor attendance.
  • Complete facilities data requests for non-financial reporting.
  • Serve as the primary office contact for building management.
  • Coordinate parking, building access, facilities, maintenance, security and other building services.
  • Communicate fire evacuation instructions, emergency procedures and building safety requirements.
  • Support emergency situations and guide employees in line with company and building procedures.
  • Coordinate external vendors and service providers.
  • Monitor service quality, follow up on issues and maintain records covering office services, supplies, vendors and recurring workplace needs.

Requirements

  • Available to work on-site five days per week, primarily from the reception area.
  • Excellent spoken and written English communication skills.
  • A strong customer-service orientation with a professional, friendly and helpful manner.
  • A proactive, hands-on approach with ownership of tasks and problem-solving responsibilities.
  • Strong organisational and time-management abilities, including the capacity to manage competing office requests and priorities.
  • Careful attention to detail and a strong commitment to workplace standards.
  • Ability to work independently and collaborate effectively with HR, employees, vendors and building management.
  • Previous experience in office administration, reception, workplace or facilities coordination, hospitality, or a comparable customer-facing role is preferred.

Benefits

  • The posting does not specify benefits, perks or additional compensation.

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