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Rice University's Baker Institute for Public Policy
Rice University's Baker Institute for Public Policy
51 – 200 Employees
ConsultingEducationNon-profit
Rice University's Baker Institute for Public Policy is a nonpartisan research institute focused on domestic and international policy. Based at Rice University, it brings together faculty, fellows, scholars, and experts from multiple disciplines to examine complex public-policy questions and connect research with practical policymaking. Its work supports informed discussion and contributes to policy development across a broad range of issues in the United States and abroad.
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International Department Coordinator (Hybrid)

Coordinate administrative operations for OISS staff and international students and scholars at Rice University’s Baker Institute for Public Policy. Oversee budgets, office workflows, events, inquiries, records, and immigration-related administrative processes.

USUnited StatesTXTexas
$21 / hour
HybridFull-timeMiddleSeniorEnglish RequiredGeneral

Description

  • Provide administrative and operational support to OISS staff and international students and scholars
  • Manage budgeting, accounting, and office workflow activities
  • Serve as the primary contact for routine in-person and telephone inquiries, escalating complex matters when needed
  • Set priorities and resolve administrative issues for the department head
  • Research and prepare background materials for meetings
  • Attend meetings on behalf of the supervisor when requested
  • Coordinate complex conferences, seminars, and events
  • Prepare presentation, conference, and report materials through research, editing, and fact-checking
  • Develop detailed reports and spreadsheets and recommend actions based on findings
  • Process financial transactions, reconcile budgets, monitor spending, and resolve discrepancies
  • Support capital and special equipment requests and vendor selection
  • Handle procurement-related coordination and processing
  • Coordinate office relocations and routine remodeling or renovation projects
  • Review materials and extract relevant information for briefings
  • Train and guide student workers, including scheduling and workload distribution
  • Answer calls, schedule appointments, and respond to visitor questions
  • Support orientation for newly arrived students and scholars and provide preliminary immigration and procedural information
  • Use sound judgment when addressing emergencies or critical issues involving international students and scholars
  • Coordinate administrative, compliance, and office support activities with the other International Department Coordinator
  • Enter, track, and monitor records in the ISSM visa management system
  • Complete additional duties as assigned

Requirements

  • Associate degree
  • Three years of related administrative assistant experience in an office setting
  • Advanced computer skills and practical experience with office software and email applications
  • Demonstrated ability to follow through on and complete projects
  • Strong organizational skills and close attention to detail
  • Excellent written and verbal communication skills
  • Strong customer service and interpersonal abilities
  • Ability to prioritize tasks, manage multiple responsibilities, and delegate work
  • Ability to take initiative and assume ownership of projects
  • Ability to exercise sound judgment independently and consistently
  • Additional related education may substitute for experience on an equivalent year-for-year basis
  • Preferred: Experience in an academic or research setting
  • Preferred: Experience working with foreign nationals in a college or university environment
  • Preferred: Experience in an international or intercultural setting
  • Preferred: Fluency in a foreign language
  • Preferred: Proficiency with Microsoft Office and other database applications

Benefits

  • Benefits-eligible position
  • Hybrid schedule combining on-site and remote work
  • One work-from-home day permitted after the six-month probationary period
  • Overtime eligibility under the FLSA for non-exempt hourly employees
  • Reasonable accommodations available for qualified individuals with disabilities

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