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Ventura Foods
Ventura Foods
1,001 – 5,000 Employees
H1B Visa SponsorConsultingLogisticsMarketing
Ventura Foods produces food products and culinary solutions for a range of customers and sectors. Its work spans manufacturing, engineering, quality assurance, supply chain management, and research and development, with career opportunities connected to maintaining reliable operations and developing new offerings.
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Finance Administrative Assistant - Ventura Foods, California Remote

Ventura Foods is seeking a Finance Administrative Assistant to support finance leaders and corporate headquarters operations remotely from California. The role covers reporting, invoicing, events, calendars, travel, and executive administration.

USUnited StatesCACalifornia
$75,981 – $96,134 / year
RemoteFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Support Ventura Foods' Finance leadership team and corporate headquarters with day-to-day administrative coordination
  • Manage calendars, travel arrangements, confidential assignments, data entry, and financial reporting
  • Enter data, compile reports, coordinate project schedules, and monitor action items for key finance projects
  • Prepare and maintain finance reporting packages that track and communicate financial performance
  • Provide office management assistance to Finance leaders, headquarters teams, and other executives
  • Collaborate with fellow Administrative Assistants on cross-functional projects and initiatives
  • Assist with employee onboarding and orientation, basic technology needs, headquarters programs, and receptionist or front-desk coverage as needed
  • Plan and coordinate conferences, networking events, team meetings, training, onboarding activities, and department events
  • Prepare agendas, coordinate travel, secure venues, and manage supplies and equipment
  • Handle purchase requisitions and approval workflows in Coupa
  • Process and monitor invoices for sponsorships, shipping costs, and vendor payments
  • Take on additional projects and responsibilities as assigned

Requirements

  • High school diploma or GED required
  • At least three years of experience supporting executive-level leaders as an Administrative Assistant or handling financial data entry and compilation required
  • Willingness to travel up to 5%
  • Strong verbal and written communication skills
  • Ability to handle confidential information and situations discreetly
  • Strong attention to detail
  • Proactive approach and sound judgment
  • Ability to multitask, prioritize work, follow schedules, and meet deadlines
  • Basic finance knowledge and ability to compile data with direction
  • Quick learner with motivation to develop new skills
  • Intermediate to advanced proficiency with Microsoft Word, PowerPoint, Excel, Outlook, Data Tracker, Visio, Corel Draw, and Adobe
  • Basic understanding of finance
  • Associate degree or equivalent in Business Administration or a related field preferred
  • Experience in the food service or manufacturing industry preferred

Benefits

  • Medical, prescription, dental, and vision coverage beginning on the first day for eligible employees
  • Profit sharing and 401(k) matching after eligibility requirements are met
  • Paid vacation, sick leave, and holidays
  • Employee appreciation events
  • Employee assistance programs
  • Career development opportunities
  • Training
  • Safe work environment

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