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WashU IT
WashU IT
501 – 1,000 Employees
EducationEnterpriseSaaS
WashU IT is the information technology department at Washington University in St. Louis, supporting the university’s students, faculty, and staff across academic, research, and administrative operations. Its teams deliver and maintain enterprise technology services, help address complex IT challenges, and strengthen the systems and capabilities that enable the university’s campuses to operate effectively. As part of an education-focused enterprise technology organization, WashU IT offers opportunities for professionals contributing to the reliability, development, and improvement of technology services in a university environment.
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Executive Assistant II, Neurology

Provide executive support to Washington University Neurology leadership in a hybrid role. Coordinate calendars, travel, confidential administration, purchasing, and meeting materials.

USUnited StatesMOMissouri
$29 – $47 / hour
HybridFull-timeSeniorLeadEnglish RequiredExecutive Assistant

Description

  • Provide senior leaders with high-level administrative support.
  • Manage the executive’s daily appointment calendar, including scheduling and prioritization.
  • Coordinate meeting logistics, confirmations, and supporting materials.
  • Liaise with leadership and school, university, and community constituents.
  • Manage confidential files and authorized access to data.
  • Oversee daily administrative operations and respond to inquiries for the executive.
  • Handle telephone and visitor traffic in administrative offices.
  • Serve as the executive’s primary contact and route inquiries as appropriate.
  • Investigate issues and draft responses to urgent requests.
  • Represent the executive’s office in interactions with university leadership, faculty, and staff.
  • Handle requests, communications, tasks, and deadlines professionally and on time.
  • Supervise administrative staff in the office.
  • Arrange travel, including transportation, lodging, registration, and visa or passport requirements.
  • Prepare travel reimbursements and expense reports in the university’s Financial Information System.
  • Purchase supplies, equipment, and services.
  • Process invoices, travel reports, check requests, internal documents, remote purchases, blanket orders, and receipt vouchers in financial systems.
  • Maintain records for audit purposes.
  • Book and contract meeting rooms and arrange catering and rentals.
  • Coordinate with the tax department on moving expenses for incoming department staff.
  • Prepare confidential correspondence and materials for executives, senior staff, and officials.
  • Compile materials for executive meetings and events.
  • Research, gather, and summarize issues, policies, and topics.
  • Prepare background information, talking points, and briefing materials.
  • Carry out other duties as assigned.

Requirements

  • High school diploma or equivalent, or a combination of education and experience.
  • Seven years of administrative and/or office management experience.
  • Bachelor’s degree preferred.
  • Seven years supporting executive-level personnel preferred.
  • Adaptability.
  • Administrative support skills.
  • Calendar management.
  • Confidentiality.
  • Attention to detail.
  • Diplomacy.
  • Text editing.
  • Microsoft Office proficiency.
  • Office management.
  • Oral communication.
  • Project coordination.
  • Project tracking.
  • Sound judgment.
  • Ability to work independently.
  • External candidates receiving an offer must complete pre-employment screening, including a criminal background check and any applicable additional checks.
  • Ability to perform the position’s essential functions satisfactorily, with reasonable accommodations where applicable.

Benefits

  • Up to 22 vacation days.
  • 10 recognized holidays.
  • Sick leave.
  • Competitive health insurance plans with priority appointments and lower copays and coinsurance.
  • Free Metro transit U-Pass for eligible employees.
  • Defined contribution 403(b) Retirement Savings Plan, with employee and university contributions starting at 7%.
  • Wellness challenges.
  • Annual health screenings.
  • Mental health resources.
  • Mindfulness programs and courses.
  • Employee assistance program (EAP).
  • Financial resources.
  • Access to dietitians.
  • Four weeks of caregiver leave to bond with a new child.
  • Family care resources for childcare needs.
  • Adult care resources.
  • Tuition coverage for employees and families, including up to 100% of dependent undergraduate tuition at WashU and 40% elsewhere after seven years.

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