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GuideWell Source
GuideWell Source
1,001 – 5,000 Employees
H1B Visa SponsorConsultingHealthcareHealthcare Insurance
GuideWell Source is part of the GuideWell Family and works across healthcare delivery, healthcare insurance, and consulting. The company develops and brings healthcare solutions to market, including care models designed to improve patient outcomes and strengthen consumer engagement. Its services also include administrative and claims processing support for state and federal Medicare and Medicaid programs, helping health organizations manage complex operations with a focus on reliability and operational excellence.
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Executive Administrative Assistant

Provide executive support to Florida Blue leadership by managing calendars, meetings, reports, budgets, and AI-supported workflows. This hybrid role is based in Jacksonville with GuideWell Source.

USUnited StatesFLFlorida
$32 – $52 / hour
HybridFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Provide broad, confidential administrative support to an executive leader and their staff.
  • Screen and manage sensitive correspondence.
  • Arrange conferences and meetings, oversee complex calendars and logistics, and prepare agendas.
  • Draft and proofread correspondence, presentations, spreadsheets, and reports.
  • Oversee expense reports, budgets, and administrative compliance.
  • Set up and maintain digital and paper filing systems.
  • Stay current on organizational policies, procedures, and resources.
  • Carry out or contribute to special projects.
  • Communicate professionally and discreetly with people inside and outside the company at all levels.
  • Anticipate executive needs and address operational issues proactively.

Requirements

  • At least five years of varied administrative experience, including one or more years in roles with increasing responsibility.
  • Advanced skills with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Ability to accurately produce polished executive materials using SharePoint, OneDrive, and Microsoft 365 on tight timelines.
  • Experience applying organizational skills to management and client support, with a focus on execution, accuracy, and efficiency.
  • Flexibility to work hours and schedules that meet business needs.
  • Experience using AI integrated with Microsoft tools to solve business problems and improve efficiency.
  • Working knowledge of Claude Desktop, including effective prompting and using Claude Projects for executive workflows.
  • Sound judgment when using AI responsibly, protecting confidential information and checking generated names, numbers, and dates for accuracy.
  • Practical financial skills, including reading, reconciling, and summarizing budgets, expense reports, and financial data, and supporting timely, accurate time and expense processing.
  • High school diploma or GED.

Benefits

  • Medical, dental, vision, life, and global travel health insurance.
  • Short- and long-term disability coverage.
  • Leave options for personal circumstances.
  • Retirement savings plan with an employer match.
  • Paid time off.
  • Paid volunteer time off.
  • Ten holidays and two well-being days.
  • Additional voluntary benefits.
  • Comprehensive wellness program.
  • Potential incentive or commission compensation.
  • Annual performance reviews that inform base pay increase decisions.

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