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USF Health
USF Health
5,001 – 10,000 Employees
ConsultingEducationHealthcare
USF Health is the University of South Florida’s health-focused academic and clinical enterprise, bringing together medical and health-professional education, patient care, and translational biomedical research. Its teams support community health initiatives, deliver clinical services, and advance innovations that can lead to new treatments and patented discoveries. Through this integrated work, USF Health contributes to better health outcomes in the Tampa Bay region and beyond and offers opportunities across healthcare, education, research, and related professional functions.
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Administrative Specialist, OB/GYN — USF Health

Support USF Health’s academic and clinical OB/GYN operations through calendar management, communications, travel, purchasing, and confidential administrative work.

USUnited StatesFLFlorida
$18 – $28 / hour
HybridFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Act as the OB/GYN department’s primary administrative contact, responding to inquiries from faculty, staff, students, and external partners.
  • Support clinical and academic operations by coordinating with clinics, labor and delivery units, and specialty programs.
  • Manage complex calendars for departmental leaders and physicians, covering meetings, clinical commitments, academic events, and conferences.
  • Organize divisional meetings and departmental events, including scheduling and logistics.
  • Draft departmental correspondence, memoranda, reports, newsletters, and presentations.
  • Maintain program documentation and assist with departmental communications.
  • Arrange faculty and staff travel for conferences, professional meetings, and academic events.
  • Process travel reimbursements according to university and departmental guidelines.
  • Use discretion and professionalism when handling confidential information about personnel, clinical operations, and departmental initiatives.
  • Take on other administrative and program support duties as assigned in service of the OB/GYN department.

Requirements

  • High school diploma or equivalent.
  • At least four years of experience in an office or administrative support role.
  • Relevant college coursework or vocational or technical training may substitute for required experience at an equivalent rate.
  • Strong organizational skills and the ability to manage competing priorities in a clinical academic setting.
  • Professional communication skills for working with physicians, patients, staff, and university leaders.
  • Experience with scheduling, HR or payroll support, purchasing, and travel coordination.
  • Proficiency in Microsoft Word, Excel, and PowerPoint.
  • Familiarity with university systems and clinical workflows.
  • Ability to protect confidential information and exercise sound judgment in sensitive situations.
  • Must meet all U.S. employment eligibility requirements.

Benefits

  • Medical, dental, and life insurance plans.
  • Retirement plan options.
  • Tuition programs for employees and dependents.
  • Generous leave.
  • Hundreds of employee perks and discounts.

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