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Jhpiego
Jhpiego
1,001 – 5,000 Employees
ConsultingHealthcareHealthcare Insurance
Jhpiego is a global nonprofit organization focused on improving healthcare for women and their families. The organization works with governments and partner organizations to expand access to essential health services, strengthen health systems, and develop practical solutions in maternal and newborn health, family planning, and infectious disease prevention. Its work supports healthier pregnancies and safer childbirth while addressing broader healthcare challenges in communities around the world.
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Administrative Specialist, HR - Jhpiego Onsite

Supports Jhpiego’s HR and global programs through calendar coordination, meetings, reimbursements, reporting, office operations, and departmental projects. The role combines advanced administrative, financial, organizational, and communication responsibilities.

USUnited StatesMDMaryland
$63,095 – $77,773 / year
On-siteFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Deliver broad administrative support to the Global Programs and Technical Excellence Department
  • Manage complex calendars and meeting schedules independently as priorities change
  • Gather essential information to prepare meetings, presentations, and discussions
  • Support staff administration and team meetings, including tracking action items
  • Triage incoming requests, monitor deadlines and drafts, send reminders, and address administrative needs
  • Lead or make substantial contributions to recurring and ad hoc projects, including supporting or directing other staff
  • Help plan and deliver events
  • Handle office administration, including workspace concerns, room bookings, and technology requirements
  • Process travel reimbursements, online payments, purchase orders, and reimbursements for non-employees
  • Collect information and prepare reports, charts, tables, records, and related materials
  • Respond to questions, offer guidance, and distribute information
  • Interpret operational policies and communicate them clearly
  • Recognize administrative issues and help develop solutions
  • Stay informed about departmental objectives, standards, policies, procedures, and other Jhpiego departments
  • Complete other assigned duties

Requirements

  • Bachelor’s degree, with additional education potentially substituting for experience and qualifying related experience potentially substituting for education beyond a high school diploma or equivalent under the organization’s equivalency formula
  • At least four years of progressively responsible administrative experience
  • Background supporting special projects and assignments
  • High proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
  • Advanced calendar management capability
  • Advanced financial administration capability
  • Advanced interpersonal skills
  • Advanced meeting coordination capability
  • Advanced knowledge of office procedures
  • Advanced oral and written communication skills
  • Advanced organizational skills
  • Intermediate report-writing skills
  • Employment is contingent on completing a pre-employment background check

Benefits

  • Total rewards package covering employee health, life, career, and retirement support
  • Pre-employment background check
  • Workplace accommodations and accessibility support
  • Equal opportunity employment

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