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Keolis Group
Keolis Group
LogisticsTransport
Keolis Group provides transportation services and public transportation management across multiple countries. Its operations span buses, trains, and trams, with a focus on helping people move more efficiently while advancing sustainable and innovative approaches to transport. The company’s large international workforce supports a broad range of careers in the logistics and transport sectors.
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Administrative Department Manager – Paris On-site | Keolis Group

Lead five assistants while overseeing invoicing, administrative processes, and regional support in Paris. EFFIA develops and operates urban parking solutions in France and Belgium.

FRFrance
€38,000 – €44,000 / year
On-siteFull-timeMiddleSeniorFrench RequiredManager

Description

  • Coordinate projects and internal and external communications for the Île-de-France Division’s administrative processes.
  • Manage five Operations Assistants based in Paris.
  • Lead team meetings and track performance indicators.
  • Coordinate with EFFIA’s functional departments.
  • Oversee procurement, methods and processes, roadworks, and operational support.
  • Ensure RAPO and CSPS processing deadlines are met.
  • Manage customer invoicing, overdue payments, indexation adjustments, and contractual administrative and financial obligations.
  • Oversee reception, mail, meeting minutes, filing, and report proofreading.
  • Organize travel, calendars, meetings, regional events, and corporate events.
  • Manage general services and the Île-de-France Division’s vehicle fleet.
  • Improve the administrative department’s responsibilities and organizational positioning.

Requirements

  • Two-year post-secondary qualification in SME/SMI management assistance or executive assistance.
  • At least five years of experience in a comparable role within a multi-site organization.
  • Strong proficiency with information technology tools.
  • Demonstrated independence, teamwork, and commitment to service.
  • Strong attention to detail, organization, teaching skills, and written communication.

Benefits

  • 10% performance-based bonus
  • Remote working
  • 15 additional rest days (RTT)
  • €10 meal vouchers with 60% employer contribution
  • Family health insurance with medical concierge service
  • Employee savings plan
  • Profit-sharing and incentive schemes
  • Active Social and Economic Committee (CSE)
  • Inter-company childcare facility through La Maison Bleue
  • Secure parking and bicycle storage, with changing rooms and showers

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