Devotum AB provides staffing, recruitment, and consulting services for businesses and organizations in the real estate sector. Its expertise covers roles across contract management, technical property management, negotiation, leasing, finance, operations, administration, reception, management, and analysis. The company operates in Stockholm, Gothenburg, and Malmö, helping clients and candidates find suitable matches for real estate and property-related work.
Administrative Coordinator for Leadership and Managers - Stockholm Hybrid
Administrative Coordinator role at Devotum AB, supporting the leadership team and managers with meetings, documentation, onboarding, and administrative coordination in the real estate sector.
Description
- Provide day-to-day administrative support to managers and the leadership team
- Plan and book meetings, conferences, and workshops
- Prepare agendas and supporting materials
- Record meeting minutes and follow up on action items
- Manage onboarding and offboarding activities
- Handle orders and selected invoicing tasks
- Administer SharePoint
- Maintain recurring activities and annual planning cycles
- Work closely with the organization's managers
- Collaborate with other administrators across the organization
Requirements
- Post-secondary qualification of at least 400 YH credits or 180 higher-education credits, for example in IT, communications, or administration
- At least five years of professional experience in qualified administrative work
- Experience booking meetings and conferences, preparing decision-support documents and informational materials, planning meeting agendas and workshops, processing invoices, and handling various orders
- At least five years of professional experience using Microsoft Office, including Excel, Word, PowerPoint, and Outlook
- At least three years of professional experience documenting steering committee meetings or comparable decision-making forums
- At least three years of professional experience providing administrative support to managers
- Excellent ability to communicate fluently, clearly, and professionally in Swedish, both verbally and in writing
- Security screening is required
- Experience from the public sector of at least three years is advantageous
- Experience from the energy industry of at least one year is advantageous
- Service-oriented with strong collaboration and initiative-taking skills
- Flexible and able to adapt easily to changing conditions and varying workloads
- Outgoing, clear, unpretentious, and able to build trust
- Self-directed, goal-oriented, and structured
Benefits
- Terms and conditions governed by a collective agreement with Almega
- Wellness allowance
- Occupational pension
- Insurance coverage
- Ongoing support and guidance from consultant managers throughout the assignment
- Option to invoice through your own company or become directly employed by Devotum