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WVU Online
WVU Online
1,001 – 5,000 Employees
B2CeCommerceEducation
WVU Online is the online learning initiative of West Virginia University, a land-grant institution founded in 1867. It delivers flexible online education for students balancing study with work, family, or other commitments, offering access to degree programs, academic resources, and learner support through a digital format. As part of West Virginia University’s education organization, WVU Online serves students seeking to advance their education remotely.
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Administrative Assistant, Department of Medicine (Hybrid)

Hybrid administrative role supporting West Virginia University’s Positive Health Clinic through purchasing, payroll, travel coordination, patient communication, meeting planning, and clinic operations.

USUnited StatesVAVirginiaWVWest VirginiaHybridFull-timeJuniorEnglish RequiredAdministrative Assistant

Description

  • Manage program purchasing, invoice processing, credit card reconciliations, and payroll activities
  • Provide administrative support to the WVU Positive Health Clinic
  • Prepare, edit, and format routine and confidential reports, meeting minutes, and correspondence
  • Handle telephone calls, schedule meetings, maintain calendars, and complete general administrative duties
  • Reconcile credit card transactions and process travel forms and related documentation
  • Check reports for completeness, accuracy, and suitability
  • Review and authorize office supply requests
  • Order, receive, document, and inventory program supplies
  • Handle office administration, including rent and utility payments and management of staff cell phones and telemedicine iPads
  • Receive, sort, track, and distribute incoming and outgoing mail and packages
  • Prepare letters, memoranda, PowerPoint presentations, and meeting materials
  • Work with Information Technology to resolve issues involving computers, shared drives, fax, telephone, copier, and telemedicine systems
  • Coordinate meetings by managing attendance, agendas, minutes, venues, and travel arrangements
  • Communicate with patients, family members, and physicians
  • Prepare patient mailings and new-patient intake folders
  • Route laboratory reports, prescription refill requests, and other patient information to appropriate clinic staff
  • Support the preparation of website content, articles, reports, and photographs
  • Assist with Food Pantry activities and receiving operations
  • Provide logistical assistance for community education and testing events
  • Complete other assigned responsibilities

Requirements

  • A bachelor’s degree is required
  • At least one year of office administration or related administrative support experience is required
  • Equivalent combinations of relevant education and experience may be considered
  • Basic computer proficiency and familiarity with standard office software are preferred
  • Ability to protect confidential information while performing job duties
  • Strong written and verbal communication skills
  • Strong organizational abilities
  • Basic math skills are preferred
  • Previous experience using Microsoft Office applications, including Word, Excel, Access, PowerPoint, and Outlook, is preferred
  • Familiarity with medical terminology is preferred
  • Previous payroll experience is preferred
  • All qualifications must be satisfied by the start of employment
  • May need to drive to purchase Emergency Financial Assistance Cards or Transportation Cards or to attend community events

Benefits

  • 37.5-hour workweek
  • 13 paid holidays
  • 24 vacation days per year
  • 18 sick days per year
  • Health insurance and additional benefits
  • 401(a) retirement plan with a 6% employer contribution match
  • Potential to continue health insurance and other retiree benefits
  • Wellness programs

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