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Administrative Assistant, Department of Medicine (Hybrid)
Hybrid administrative role supporting West Virginia University’s Positive Health Clinic through purchasing, payroll, travel coordination, patient communication, meeting planning, and clinic operations.
Tavsif
- Manage program purchasing, invoice processing, credit card reconciliations, and payroll activities
- Provide administrative support to the WVU Positive Health Clinic
- Prepare, edit, and format routine and confidential reports, meeting minutes, and correspondence
- Handle telephone calls, schedule meetings, maintain calendars, and complete general administrative duties
- Reconcile credit card transactions and process travel forms and related documentation
- Check reports for completeness, accuracy, and suitability
- Review and authorize office supply requests
- Order, receive, document, and inventory program supplies
- Handle office administration, including rent and utility payments and management of staff cell phones and telemedicine iPads
- Receive, sort, track, and distribute incoming and outgoing mail and packages
- Prepare letters, memoranda, PowerPoint presentations, and meeting materials
- Work with Information Technology to resolve issues involving computers, shared drives, fax, telephone, copier, and telemedicine systems
- Coordinate meetings by managing attendance, agendas, minutes, venues, and travel arrangements
- Communicate with patients, family members, and physicians
- Prepare patient mailings and new-patient intake folders
- Route laboratory reports, prescription refill requests, and other patient information to appropriate clinic staff
- Support the preparation of website content, articles, reports, and photographs
- Assist with Food Pantry activities and receiving operations
- Provide logistical assistance for community education and testing events
- Complete other assigned responsibilities
Talablar
- A bachelor’s degree is required
- At least one year of office administration or related administrative support experience is required
- Equivalent combinations of relevant education and experience may be considered
- Basic computer proficiency and familiarity with standard office software are preferred
- Ability to protect confidential information while performing job duties
- Strong written and verbal communication skills
- Strong organizational abilities
- Basic math skills are preferred
- Previous experience using Microsoft Office applications, including Word, Excel, Access, PowerPoint, and Outlook, is preferred
- Familiarity with medical terminology is preferred
- Previous payroll experience is preferred
- All qualifications must be satisfied by the start of employment
- May need to drive to purchase Emergency Financial Assistance Cards or Transportation Cards or to attend community events
Imtiyozlar
- 37.5-hour workweek
- 13 paid holidays
- 24 vacation days per year
- 18 sick days per year
- Health insurance and additional benefits
- 401(a) retirement plan with a 6% employer contribution match
- Potential to continue health insurance and other retiree benefits
- Wellness programs