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Operations Manager, Continental Europe
Coordinate finance, people operations, compliance and office management for Women for Women International’s Continental Europe office. This full-time hybrid role is based in Germany and requires regular attendance at the Berlin office.
विवरण
- Coordinate operations across finance, people services, office management, IT, compliance, safety and security for the Continental Europe office.
- Oversee daily finance tasks, including transaction and journal reviews, payroll reconciliation and supplier payments.
- Manage monthly close, balance sheet reconciliations, intercompany transactions, audits and statutory filings.
- Support budgets, forecasts and management reports, and prepare draft accounts and Board reporting materials.
- Manage payroll and coordinate monthly and year-end submissions.
- Administer people operations across onboarding, contracts, probation, leave, payroll, performance management, employee records, HR systems and offboarding.
- Coordinate recruitment administration for hires based in Germany.
- Maintain people operations trackers and monitor compliance actions.
- Oversee daily office operations, facilities, health and safety, safeguarding coordination, IT equipment, travel, events, suppliers and administration.
- Maintain contracts, supplier performance records, office asset inventories, risk registers, delegation trackers and document repositories.
- Coordinate IT support and staff travel administration, including visa support when required.
- Prepare for Board meetings and ensure operational papers are ready.
- Maintain policies and support compliance with GDPR data protection requirements.
- Work with finance, people and culture, management, governance, auditors, advisers and external service providers.
- Take part in learning and development, supervision, training and meetings.
आवश्यकताएँ
- Hold an existing and continuing right to live and work in Germany without employer sponsorship, and provide original proof.
- Be able to work from the Berlin office.
- Have a degree in finance, business administration, human resource management or a related field.
- Bring at least five years of experience in finance, human resources operations and office management.
- Have practical experience in a comparable role in Germany.
- Have experience in financial planning, budgeting and monthly management reporting.
- Understand German employment, working time, data protection, health and safety and financial regulations.
- Be able to review and update financial, employment, health and safety and data protection policies.
- Be proficient in Microsoft Word, Excel and Outlook.
- Have used a financial accounting system such as Sage or Intacct.
- Be fluent in German at native level and in written and spoken business English.
- Work effectively both independently and as part of a team.
- Bring strong organization, prioritization and cross-functional collaboration skills.
- Show exceptional attention to detail and maintain accuracy under pressure.
- Use sound judgment and discretion with sensitive information.
- Represent the organization professionally.
- Adapt to changing workloads and meet deadlines.
- Knowledge of restricted funding is preferred.
- Experience with an HR system is preferred.
- Experience in a charitable organization is preferred.
लाभ
- At least 20 working days of statutory annual leave per year, based on a five-day week.
- An additional 10 contractual working days of annual leave, prorated as applicable.
- Hybrid work with a home-working setup and required Berlin office attendance at least twice a week.
- An inclusive workplace committed to equal opportunity.
- Staff development activities, training events and away days.
- Supervision, training and meetings as required.
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