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The International Civil Society Centre is a Berlin-based nonprofit that brings international civil society organisations together to strengthen their work and connections. Through leadership support, programmes, events, knowledge resources and networks, it works on foresight, civic space protection, localisation, collective learning and resilience. The Centre is supported by major international NGOs and focuses on helping civil society respond to a changing global context.
Operations Officer
Coordinate finance, HR, IT and governance for an international civil society organisation. Support remote-first operations and attend monthly meetings in Berlin.
जर्मनी€30,000 – €42,000 / वर्ष
हाइब्रिडपूर्णकालिकमध्य स्तरवरिष्ठआवश्यक भाषा: जर्मनआवश्यक भाषा: अंग्रेज़ीसंचालनविवरण
- Coordinate daily operations and improve internal workflows.
- Administer Microsoft 365 and provide first-line IT support with external providers.
- Maintain organisational records, documentation, equipment inventories and basic data-protection administration.
- Manage the operations budget and arrange events, travel and organisational activities.
- Provide IT support for online events as needed.
- Coordinate office services and supplies.
- Process invoices and payments, and prepare bookkeeping records.
- Support accounts payable and receivable, including Stripe transactions, and reconcile bank and credit-card records.
- Maintain financial documentation and follow up on outstanding items.
- Coordinate routine HR administration for about ten employees and support payroll preparation.
- Maintain employee records and HR processes in Personio.
- Support recruitment, onboarding and offboarding.
- Coordinate staff surveys, training, development activities, team events and employee arrangements.
- Support staff wellbeing and workplace health and safety measures.
- Arrange Board of Trustees, shareholder and Board Chair meetings, including preparation and follow-up.
- Support shareholder administration and liaise with the notary public.
- Maintain governance records and monitor the associated budget.
आवश्यकताएँ
- Practical experience in operations or administrative work, including experience gained through employment, student work, internships or volunteering.
- Strong organisation and attention to detail, with the ability to coordinate tasks, balance competing priorities and follow through.
- A hands-on, solution-focused approach and the ability to work independently while seeking guidance when needed.
- Excellent communication skills and the ability to collaborate with colleagues and external service providers.
- Confidence with digital tools and systems, and willingness to learn new software and processes.
- Fluent English and at least intermediate German (B1/B2 or equivalent).
- The right to work in Germany.
- Availability for in-person meetings in Berlin about once a month.
- Experience in finance or HR administration is beneficial.
- Familiarity with Microsoft 365, Personio, accounting or expense-management systems, DATEV Unternehmen Online and Stripe is beneficial.
- Experience in a nonprofit or civil society organisation, an international organisation or a remote-first environment is beneficial.
लाभ
- Family-friendly, flexible home-working arrangements with no fixed office hours, including the option to work abroad for agreed periods.
- Full salary compensation for up to five child-sick days per child.
- Flexible hours around core working time from 10 am to 3 pm.
- 30 days of annual leave.
- Financial support for a Deutschlandticket or Urban Sports Club subscription.
- Professional development opportunities, including up to three days off each year for personal development.
- Five days of statutory educational leave.
- Regular online and in-person team events.
- Job sharing is possible.
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