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Wolters Kluwer
Wolters Kluwer
Sponsor pentru viza H1BAsistență medicalăConsultanțăJuridic
Wolters Kluwer dezvoltă informații profesionale, software și servicii pentru persoanele care lucrează în domeniul sănătății, dreptului, contabilității, fiscalității, finanțelor, auditului, gestionării riscurilor, conformității și reglementărilor. Produsele sale îi ajută pe medici, asistenți medicali și profesioniști din afaceri și domeniul juridic să organizeze activități complexe, să ia decizii informate și să facă față unor provocări exigente. Compania operează în peste 180 de țări și are mai mult de 21.000 de angajați, reunind expertiză în domeniul sănătății, al serviciilor juridice și al consultanței. Organizația sa de cariere sprijină oportunități pentru profesioniștii interesați să creeze instrumente și resurse informaționale utilizate în aceste sectoare.
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Locurile de muncă ale companiei

Senior Executive Administrative Assistant, Cybersecurity

Provide executive administrative support to Wolters Kluwer’s CISO and information security leadership. Manage calendars, governance, travel, onboarding, reporting, procurement, and day-to-day team operations.

USStatele Unite ale AmericiiFLFloridaMDMarylandMAMassachusettsNJNew JerseyNYNew YorkPAPennsylvaniaVAVirginia
41.100 $ – 68.900 $ / an
HibridNormă întreagăSeniorLiderLimbă Obligatorie: englezăAsistent administrativ
Securitate cibernetică

Descriere

  • Manage the CISO’s complex calendar by scheduling priorities and resolving conflicts across time zones
  • Arrange meetings and conference calls, prepare agendas, distribute materials, and track action items
  • Act as the CISO’s primary point of contact and gatekeeper
  • Draft, proofread, and edit the CISO’s emails, presentations, and correspondence
  • Coordinate logistics for Security Councils, Governance Committees, and Leadership Forums
  • Maintain governance calendars, meeting schedules, document repositories, agendas, minutes, and decision records
  • Organize team events, offsites, workshops, and leadership meetings
  • Arrange domestic and international travel and prepare and reconcile expense reports
  • Coordinate onboarding and offboarding, including equipment, system and access requests, workspace setup, and orientation scheduling
  • Maintain ClickTime records and prepare time and attendance reports
  • Manage shared drives and internal documentation
  • Coordinate executive visitors, external partners, and vendor meetings
  • Prepare reports covering contractor utilization, resource allocation, timesheet compliance, leave, headcount, open roles, and hiring status
  • Support month-end and quarter-end reporting processes
  • Coordinate budget reviews, purchase requests, purchase orders, invoices, vendor activities, contractor renewals, and contract approvals
  • Maintain records for security-related subscriptions and services
  • Protect confidential information with discretion and integrity
  • Track CISO and team deadlines, deliverables, and follow-ups
  • Improve administrative processes and team efficiency

Cerințe

  • At least seven years of experience supporting executives, preferably in technology, cybersecurity, risk, audit, or corporate functions
  • Experience supporting VP, SVP, CISO, CIO, or other C-level executives
  • Experience coordinating global meetings across multiple geographies
  • Strong background in administrative reporting and workforce coordination
  • Exceptional organizational and time-management abilities with meticulous attention to detail
  • Excellent written and verbal communication skills
  • Demonstrated discretion and sound judgment with confidential and sensitive information
  • Excellent interpersonal and relationship-building skills
  • Proactive and dependable work style
  • Comfort working with senior executives
  • Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, plus collaboration tools such as Teams, Zoom, and SharePoint
  • Familiarity with expense and travel platforms such as Concur
  • Ability to adopt and use emerging technologies, including AI tools used by Wolters Kluwer
  • Familiarity with procurement platforms such as Coupa
  • Ability to anticipate needs, work independently, and remain composed and effective under pressure
  • Professional, service-oriented, and collaborative approach

Beneficii

  • Medical, dental, and vision coverage
  • 401(k) plan
  • Flexible spending and health savings accounts
  • Commuter benefits
  • Tuition assistance plan
  • Vacation and sick time
  • Paid parental leave

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