LogoFresh Jobs Ahead
Wolters Kluwer
Wolters Kluwer
H1B Visa SponsorConsultingHealthcareLegal
Wolters Kluwer develops professional information, software, and services for people working in healthcare, law, accounting, tax, finance, audit, risk, compliance, and regulatory fields. Its products help clinicians, nurses, and business and legal professionals organize complex work, make informed decisions, and address demanding challenges. Operating across more than 180 countries with a workforce of over 21,000 employees, Wolters Kluwer brings together expertise in healthcare, legal services, and consulting-related domains. Its careers organization supports opportunities for professionals interested in building tools and information resources used across these sectors.
LinkedIn
Company Jobs

Senior Executive Administrative Assistant, Cybersecurity

Provide executive administrative support to Wolters Kluwer’s CISO and information security leadership. Manage calendars, governance, travel, onboarding, reporting, procurement, and day-to-day team operations.

USUnited StatesFLFloridaMDMarylandMAMassachusettsNJNew JerseyNYNew YorkPAPennsylvaniaVAVirginia
$41,100 – $68,900 / year
HybridFull-timeSeniorLeadEnglish RequiredAdministrative Assistant
Cyber Security

Description

  • Manage the CISO’s complex calendar by scheduling priorities and resolving conflicts across time zones
  • Arrange meetings and conference calls, prepare agendas, distribute materials, and track action items
  • Act as the CISO’s primary point of contact and gatekeeper
  • Draft, proofread, and edit the CISO’s emails, presentations, and correspondence
  • Coordinate logistics for Security Councils, Governance Committees, and Leadership Forums
  • Maintain governance calendars, meeting schedules, document repositories, agendas, minutes, and decision records
  • Organize team events, offsites, workshops, and leadership meetings
  • Arrange domestic and international travel and prepare and reconcile expense reports
  • Coordinate onboarding and offboarding, including equipment, system and access requests, workspace setup, and orientation scheduling
  • Maintain ClickTime records and prepare time and attendance reports
  • Manage shared drives and internal documentation
  • Coordinate executive visitors, external partners, and vendor meetings
  • Prepare reports covering contractor utilization, resource allocation, timesheet compliance, leave, headcount, open roles, and hiring status
  • Support month-end and quarter-end reporting processes
  • Coordinate budget reviews, purchase requests, purchase orders, invoices, vendor activities, contractor renewals, and contract approvals
  • Maintain records for security-related subscriptions and services
  • Protect confidential information with discretion and integrity
  • Track CISO and team deadlines, deliverables, and follow-ups
  • Improve administrative processes and team efficiency

Requirements

  • At least seven years of experience supporting executives, preferably in technology, cybersecurity, risk, audit, or corporate functions
  • Experience supporting VP, SVP, CISO, CIO, or other C-level executives
  • Experience coordinating global meetings across multiple geographies
  • Strong background in administrative reporting and workforce coordination
  • Exceptional organizational and time-management abilities with meticulous attention to detail
  • Excellent written and verbal communication skills
  • Demonstrated discretion and sound judgment with confidential and sensitive information
  • Excellent interpersonal and relationship-building skills
  • Proactive and dependable work style
  • Comfort working with senior executives
  • Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, plus collaboration tools such as Teams, Zoom, and SharePoint
  • Familiarity with expense and travel platforms such as Concur
  • Ability to adopt and use emerging technologies, including AI tools used by Wolters Kluwer
  • Familiarity with procurement platforms such as Coupa
  • Ability to anticipate needs, work independently, and remain composed and effective under pressure
  • Professional, service-oriented, and collaborative approach

Benefits

  • Medical, dental, and vision coverage
  • 401(k) plan
  • Flexible spending and health savings accounts
  • Commuter benefits
  • Tuition assistance plan
  • Vacation and sick time
  • Paid parental leave

Related Jobs

Pfizer

Pfizer Senior Director, Technical Product Pod Lead (On-site, New York City)

Pfizer
H1B Visa SponsorConsultingMarketingPharmaceuticals
USUnited StatesILIllinoisNYNew York
$214,900 – $358,100 / year
On-siteFull-timeSeniorEnglish RequiredDirector
Cloud

Lead Pfizer’s Forward Deployed Engineering pod in New York City, delivering AI-enabled prototypes and enterprise technology solutions. Own pod strategy, delivery, people leadership, stakeholder engagement, and transition of validated solutions into ongoing platform or product ownership.

Open
coni+partner AG

Operational Risk Analyst – Geneva (Hybrid)

coni+partner AG
1 – 10 Employees
InsuranceLegalLogistics
CHSwitzerlandHybridFull-timeMiddleSeniorEnglish RequiredRisk

Support operational risk management at a private bank in Geneva by strengthening risk frameworks, controls, reporting, and regulatory compliance. Advise process owners and train employees on risk management and internal controls.

Open