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American Physical Society
American Physical Society
201 – 500 Angajați
EducațieNonprofitȘtiință
American Physical Society (APS) este o societate profesională nonprofit și un editor academic care deservește comunitatea fizicii. Activitatea sa cuprinde revistele Physical Review, inclusiv Physical Review Letters, Physical Review X și Reviews of Modern Physics, publicarea cu acces deschis și reuniuni științifice pentru comunități specializate din domeniul fizicii. APS oferă, de asemenea, servicii pentru peste 50.000 de fizicieni din întreaga lume și susține cercetarea și educația în fizică. Resursele sale sprijină carierele, activitățile de informare și implicarea în elaborarea politicilor.
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Locurile de muncă ale companiei

Operations Administrator, External Affairs

Provide operational and administrative support to the American Physical Society’s external affairs teams, including budget, meeting, event, vendor, and reporting coordination. Support day-to-day operations at the Society’s Washington, D.C. office.

USStatele Unite ale AmericiiMDMarylandNYNew YorkWAWashington
66.870 $ – 91.110 $ / an
HibridNormă întreagăNivel mediuSeniorLimbă Obligatorie: englezăOperațiuni
PMP

Descriere

  • Support the Chief External Affairs Officer with operations across Public Affairs, International Affairs, and Development.
  • Track OEA budgets and provide administrative and financial support to department directors.
  • Manage calendars and schedule internal and external meetings.
  • Arrange travel and process expense reports.
  • Order office supplies and coordinate with vendors.
  • Plan and support special events.
  • Arrange facilities and accommodations for in-person and virtual meetings.
  • Coordinate OEA-wide staff meetings and communications.
  • Provide administrative support to the Public Affairs, International Affairs, and Development directors.
  • Support OEA committees, the Congressional Science Fellowship, grassroots advocacy events, APS Board and Unit Statement reviews, and related activities.
  • Prepare and submit federal lobbying reports in accordance with federal regulations.
  • Provide administrative and logistical support for meetings and events at the Washington, D.C. office.
  • Assist directors with projects such as the African Physics Newsletter, Satellite Sites, Global Physics Spotlight, and Dirac Program.
  • Coordinate with building management, oversee maintenance requests, and ensure workspaces are ready.
  • Manage vendor relationships, review invoices, and submit them to APS Finance on time.
  • Manage the Washington, D.C. office budget and accounts, making spending and procurement decisions within established guidelines.
  • Oversee independent projects and processes requiring operational and financial judgment.
  • Support staff development initiatives and identify learning and growth opportunities.
  • Help maintain a positive, professional, organized, collaborative, communicative, and safe office environment.
  • Handle information with confidentiality, discretion, and professionalism.
  • Complete related duties and special projects assigned by the Chief External Affairs Officer.

Cerințe

  • Bachelor’s degree; relevant experience may be accepted in place of a degree.
  • At least five years of progressively responsible administrative experience, including complex project and office operations management.
  • Nonprofit organizational experience and familiarity strongly preferred.
  • Demonstrated project management ability, including setting milestones, tracking progress, communicating clearly, meeting deadlines, and delivering results.
  • Proficiency with Zoom, Slack, Microsoft Office, and Google Workspace.
  • Experience coordinating and managing in-person and virtual meetings, events, and conferences.
  • Experience with project management platforms such as Asana preferred.
  • Ability to act as a trusted liaison and gatekeeper and escalate information to executives when appropriate.
  • Strong organization and documentation skills, with the ability to manage competing priorities and changing schedules.
  • Experience planning and delivering meetings, events, and large initiatives with accurate, attentive logistics.
  • Excellent written and verbal communication, including drafting, editing, and preparing executive correspondence and reports.
  • Good judgment and problem-solving skills, with the ability to develop and implement solutions independently.
  • Reliable, accurate, conscientious work habits, with accountability and discretion.
  • Strong time management and a consistent record of meeting deadlines.
  • Experience preparing budgets, estimating costs, allocating resources, and tracking spending.
  • Service-minded approach and commitment to a positive, collaborative workplace.
  • Ability to work independently and collaboratively.
  • Travel of up to 20% is required.
  • PMP, CAPM, or a similar certification preferred.
  • Must be authorized to work in the United States and able to work from the Washington, D.C. office at least three days per week, with additional office days as needed.

Beneficii

  • Flexible schedules and remote work options.
  • Employer-paid retirement contribution of 8%.
  • Investment advisory services paid in full by the employer.
  • Medical coverage with a PPO or HDHP option.
  • Employer contribution to an FSA or HSA, depending on medical plan enrollment.
  • Employer-paid Lifestyle Spending benefit of up to $1,500.
  • Employer-paid vision coverage for employees and dependents.
  • Basic life and accident insurance with employee coverage paid in full by the employer.
  • Supplemental life and accident insurance, including coverage options for a spouse and dependent children.
  • Disability insurance with employee coverage paid in full by the employer.
  • Voluntary accident and critical illness insurance.
  • Healthcare, commuter, and dependent care flexible spending accounts.
  • 15 vacation days per year.
  • 17 paid office closures, including a week-long closure at the end of December.
  • Four personal leave days per year.
  • One volunteer leave day per year.
  • 10 sick leave days per year.
  • Two to 15 bereavement and compassion leave days, depending on the loss.
  • 12 weeks of employer-paid family leave.
  • College tuition reimbursement plan.
  • Job-related seminars and continuing education paid in full by the employer.
  • Professional certification and recertification costs paid in full by the employer.
  • Training and professional development.
  • Access to on-demand LinkedIn Learning courses.
  • Employee Assistance Program.
  • Live and on-demand mindfulness meditation classes.

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