Mayer Brown este o firmă globală de avocatură care oferă servicii companiilor, fondurilor de investiții și instituțiilor financiare în tranzacții complexe, litigii și aspecte de reglementare. Practicile sale juridice acoperă domenii precum servicii bancare și finanțare, piețe de capital, drept societar și valori mobiliare, litigii, proprietate intelectuală, securitate cibernetică și confidențialitatea datelor, precum și domeniul imobiliar. Firma operează prin mai multe parteneriate naționale și echipe specializate și distribuie analize și organizează evenimente despre evoluții precum inteligența artificială, securitatea cibernetică și creditul privat.
Legal Personal Assistant, Real Estate
Provide senior administrative support to Mayer Brown’s London Real Estate Office Managing Partner, coordinating complex schedules, travel, documents, client work and business development. The role combines confidential executive assistance with matter administration and event support.
Descriere
- Follow firm policies and procedures, and keep technical skills up to date.
- Draft, edit, format and proofread correspondence, documents and presentations.
- Manage diaries, appointments, priorities, conflicts and schedule changes.
- Organise meetings, including rooms, virtual facilities, agendas, papers, catering, access and follow-up actions.
- Prepare the Office Managing Partner for commitments with papers, background information, itineraries and reminders.
- Arrange domestic and international travel, accommodation and ground transport.
- Maintain travel records and assist with renewals and updates.
- Support time recording, billing, work-in-progress tracking, expenses and accounts administration.
- Keep information current in document, matter, client and business development systems.
- Assist with matter opening and administration, filing, archiving, closure and transfers.
- Manage printing, copying and scanning, and handle confidential documents securely.
- Plan and prioritise a varied workload, taking responsibility for deadlines and commitments.
- Manage daily tasks and flag competing demands.
- Maintain paper and electronic files and administrative records.
- Coordinate diary and workload reviews.
- Respond to internal and external client enquiries professionally and discreetly.
- Support business development, client engagement, conferences, seminars, visits and events.
- Coordinate invitations, guest lists, approvals, attendance details, venues, travel and event materials.
- Liaise with Business Development, Marketing, internal teams and external contacts.
- Serve as a professional first point of contact.
- Arrange regular catch-ups with the Office Managing Partner.
- Protect confidentiality, use sound judgement and escalate concerns.
- Work with the Real Estate department and wider firm, providing cover and support.
- Assist visiting senior colleagues and international delegations.
- Suggest improvements to working practices, processes and service delivery.
- Attend meetings, take notes or minutes, and track agreed actions.
- Provide proactive, accurate and timely client-focused support, representing the Office Managing Partner and firm professionally.
Cerințe
- GCSEs or equivalent; A Level study is preferred.
- RSA II typing qualification or equivalent.
- A secretarial qualification is an advantage.
- Experience providing senior secretarial or executive support, ideally in professional services or a partnership.
- Experience supporting senior or high-profile people and handling complex, shifting priorities.
- Legal-sector experience is desirable; Real Estate knowledge is helpful but not required.
- Excellent written English, spelling, grammar, punctuation and proofreading skills.
- Advanced working knowledge of Microsoft Word and Outlook.
- Good working knowledge of Excel and PowerPoint.
- Confidence with document, matter, client relationship and financial administration systems, or the ability to learn them quickly.
- Fast, accurate typing.
- A proactive, flexible and highly organised approach, with the ability to anticipate needs and solve problems.
- Strong attention to detail and commitment to accuracy.
- Clear, confident communication skills.
- Ability to stay calm and dependable under pressure, reprioritise and meet strict deadlines.
- Collaborative approach and ability to work as part of a team.
- benefits
Beneficii
- Opportunities, support and development to grow, thrive and reach your potential.
- An inclusive working environment.
- Employee Resource Groups for LGBTQIA+, race and ethnicity, multiple faiths, women, disability, social inclusion and opportunities, and family life.
- Reasonable adjustments during recruitment and after joining the firm.
- Hybrid working, with attendance at the office four days a week.