Senior Administrative Manager, Everybody Votes Campaign (Remote, US)
Partner with the CEO on executive operations, scheduling, meetings, and stakeholder relationships at Everybody Votes Campaign. Support the organization’s work to expand democratic access in communities of color.
Jungtinės Valstijos101 000 $ – 119 500 $ / metai
NuotolinisVisas etatasVyresnysis specialistasPrivaloma Kalba: anglųVadovasAprašymas
- Manage the CEO’s calendar and inbox, prioritizing requests and aligning time with organizational goals.
- Handle executive administration, including expenses, confidential correspondence, complex travel, and trip preparation.
- Build and maintain systems for organization, follow-through, and task tracking for the CEO and senior team.
- Keep the CEO up to date on commitments, responsibilities, priorities, and decisions that need attention.
- Act as a day-to-day thought and execution partner, anticipating needs and spotting potential challenges.
- Manage requests for the CEO’s time, redirecting or declining them when appropriate.
- Facilitate the morning stand-up for senior staff.
- Support meetings with detailed notes, synthesized information and decisions, and identified action items.
- Coordinate follow-up by assigning and tracking actions and incorporating them into agendas and workflows.
- Develop and coordinate agendas with internal and external stakeholders.
- Maintain systems to track commitments and follow-up across meetings, projects, and organizational priorities.
- Work with the Development team to align efforts and advance priorities and commitments.
- Serve as the CEO’s point of contact for the Board of Directors and organizational donors.
- Schedule board and donor calls and meetings, coordinating invitations and preparation.
- Prepare for board meetings and distribute relevant materials in advance.
- Protect the confidentiality of board and donor matters.
- Work with the CEO and Senior Director of People & Culture to comply with bylaws and applicable rules for board and committee matters.
Reikalavimai
- Relevant experience, strong organization, and excellent written and verbal communication.
- Outstanding attention to detail and well-developed organizational skills.
- Ability to handle competing priorities and work under pressure.
- Self-directed approach and ability to advance work with little oversight.
- Sound discretion when handling confidential matters.
- Strong judgment, anticipation of needs, ability to spot challenges, and willingness to offer thoughtful pushback.
- Ownership, resourcefulness, forward planning, and ability to propose solutions with little guidance.
- Excellent meeting and communication skills, including precise note-taking, synthesizing decisions, and turning them into clear next steps.
- Proven ability to manage complex schedules and competing priorities for a senior executive.
- Ability to learn and consistently apply EVC’s voice across platforms.
- Trustworthiness, discretion, and skill in balancing responsibilities across relationships.
- Professional presence and sound judgment with senior staff, board members, donors, partners, and other stakeholders.
- Experience with project management tools such as Monday.com is helpful but not required.
- Ability to quickly adopt new technology is helpful but not required.
- Experience building or implementing operational systems and workflows is helpful but not required.
- Experience in civic engagement or politics is helpful but not required.
- Must be fully vaccinated against COVID-19 as required by VRP.
- Cultural competence to work effectively with diverse staff, partners, and stakeholders.
- Washington, DC location preferred but not required.
Privalumai
- COVID-19 vaccination is required; recommended vaccines are accessible.
- Equal opportunity employer.
- Remote work within the United States.