FULLER Equip is an educational platform in the education and nonprofit sectors, offering graduate programs including the Master of Divinity, Clinical Psychology, and Theological Studies. Its programs bring together spiritual, academic, and emotional formation through a Christ-centered approach. FULLER Equip prepares leaders to serve churches and communities across diverse cultural contexts, with a focus on sharing hope and healing.
Executive Assistant and Operations Coordinator
Support Fuller Theological Seminary’s leadership team through executive assistance, financial coordination, project management, and administration of its enterprise HubSpot account. This remote U.S. role includes occasional travel to Pasadena.
Aprašymas
- Support the Chief of Leadership Formation and the Strategic Support Team with executive administration.
- Arrange travel and hospitality for Strategic Support Team or Leadership Formation and Development gatherings.
- Draft and edit correspondence, proposals, letters, agendas, and working documents.
- Handle email and phone messages on behalf of leadership team members.
- Coordinate calendars, meetings, attendees, and invitations.
- Prepare reimbursement requests and external contracts.
- Develop and improve systems and processes to increase team efficiency and productivity.
- Manage Fuller’s enterprise HubSpot account across five brands.
- Keep contact, company, and deal records accurate; resolve duplicate, incomplete, and outdated data.
- Manage HubSpot users, permissions, seats, subscriptions, and consent records.
- Maintain consistent properties, naming conventions, pipelines, deal stages, and data-entry standards.
- Resolve HubSpot access and account questions, escalating issues when needed.
- Develop HubSpot user guides and training materials.
- Complete monthly trial balance and credit card reclassifications, along with recurring check requests.
- Review and analyze team finances and assist with financial reporting and payments.
- Assist with fund development and donor-related work.
- Coordinate multiple team projects, setting goals, success measures, and timelines with colleagues.
- Organize project notes, drafts, and final materials.
- Create templates for recurring workflows.
- Attend team meetings and events and handle other duties as requested.
Reikalavimai
- Bachelor’s degree.
- At least five years of administrative, executive support, or project coordination experience.
- Experience with or comfort handling financial tracking, budgets, or accounting processes.
- Experience with HubSpot or a comparable CRM is required.
- Experience using HubSpot in a multi-brand or enterprise setting is preferred.
- Proven commitment to accurate data and consistent processes.
- Experience in or understanding of ministry, church, or theological education settings is preferred.
- Strong written and verbal communication skills.
- Good judgment and discretion when handling confidential information.
- Strong computer skills, including Microsoft and Google suites, Keynote, Slack, and Zoom.
- HubSpot and Asana or another project management tool are preferred.
- Ability to work under pressure and respond to time-sensitive requests.
- Ability to work in a multicultural environment committed to diversity, equity, and inclusion.
- Ability to prioritize several tasks at once.
- Strong attention to deadlines, accuracy, and detail.
- Ability to work effectively both independently and as part of a team.
- Ability to collaborate with a diverse remote team using digital task-management tools and virtual meetings.
- Willingness to follow Fuller Community Standards.
Privalumai
- Remote work in the United States, subject to payroll state tax approval.
- Travel to Pasadena once or twice a year for in-person gatherings.
- Possibility of one or two additional trips for events.
- Fuller Community Standards and Equal Employment Opportunity/Affirmative Action protections.
- Opportunity to work with a diverse remote team.
- Women and minorities are strongly encouraged to apply.