„Moffatt & Nichol“ yra inžinerijos ir projektavimo konsultacijų įmonė, daugiausia dėmesio skirianti uostų, transporto, vandens išteklių ir aplinkos atsparumo infrastruktūrai. Remdamasi daugiau nei 75 metų patirtimi, įmonė prisideda prie projektų, susijusių su krovinių judėjimu, pakrančių valdymu, komerciniu išsamiu patikrinimu, taip pat tvaria architektūra ir kraštovaizdžio projektavimu. Jos veikla apima planavimą, techninį projektavimą ir technologijas, kad būtų kuriama infrastruktūra, atliepianti gamtines sąlygas ir bendruomenių poreikius.
Administrative Assistant, AEC Office Operations
Support office operations, project documentation, travel arrangements, and invoice processing at Moffatt & Nichol. The company designs waterfront infrastructure and transportation facilities.
Aprašymas
- Handle reception, mail, and supply requests while supporting day-to-day office needs.
- Work with IT to troubleshoot and maintain office and computer equipment.
- Coordinate meeting schedules, logistics, catering, and room setup.
- Coordinate with Accounting and Human Resources.
- Manage office and kitchen equipment and supplies, including ordering and upkeep.
- Support project and document control by collecting information, completing digital records, and organizing technical and proposal materials.
- Prepare mailings and transmittal packages, create job folders, and scan, print, and copy documents.
- Monitor project and task deadlines and establish reminder systems.
- Schedule and maintain conference rooms for staff and client meetings.
- Arrange travel, including lodging, meals, and itineraries.
- Enter accounts payable invoices and assign office or project codes.
- Upload invoices to the accounting system and monitor their submission status.
- Coordinate with IT and HR on office setup, onboarding paperwork, and orientation logistics for new employees.
- Refer exceptions and non-standard issues to a supervisor.
Reikalavimai
- High school diploma or equivalent.
- Usually 3–5 years of administrative or office support experience; experience in an architecture or engineering setting is preferred.
- Excellent telephone manner.
- Strong organization skills, with the ability to multitask, work effectively, and meet deadlines amid frequent interruptions.
- Proficiency with core administrative systems and standard office software, including Microsoft Word and Excel.
- Developing knowledge of project documentation practices and accounts payable or invoice entry systems.
- Communicates updates clearly and adjusts communication style to suit team needs.
- Works under general supervision, independently completing assigned tasks within established procedures and referring exceptions appropriately.
- Must successfully pass a post-offer, pre-employment background check compliant with NIST 800-171.
- Must be legally able to work in the United States and provide required employment documentation at hire.
- Able to perform sedentary work for extended periods, interact with clients, and travel occasionally.
Privalumai
- Comprehensive, highly competitive benefits with low employee contributions.
- Family coverage.
- An available plan with a low deductible.
- Generous HSA matching contribution.
- Wellness program with financial incentives.
- Monthly individual sessions with nutritionists.
- Access to a Healthwise Pharmacist.
- Mindfulness apps, including Calm and BetterHelp.
- Free, confidential Employee Assistance Programs.
- 15–25 days of paid time off, depending on experience level.
- Seven paid holidays.
- One floating holiday.
- 401(k) matching.
- Company-paid life insurance.
- Tuition reimbursement program.
- Training opportunities.
- Leadership development program.
- Formal mentoring program.
- Active Young Professionals group.
- Pet insurance.