Scale Virtually VA is a staffing agency that places virtual assistants with businesses seeking support across administrative work, marketing, sales, and real estate services. Its recruitment process matches candidates to roles, helping client teams manage day-to-day operations while focusing on revenue-generating work. The company’s hiring context centers on virtual assistant positions across these service areas.
Remote Bookkeeper (Philippines)
Maintain QuickBooks Online records for multiple business entities, handling reconciliations, accounts payable and receivable, and financial documentation. Support weekly and month-end reporting in a remote contract role based in the Philippines.
Сипаттама
- Keep QuickBooks Online records accurate and current across multiple LLCs and business entities.
- Enter and classify transactions using the established chart of accounts and coding rules.
- Record invoices, receipts, payments, deposits, intercompany activity, and other financial transactions with supporting documentation.
- Check transactions for missing details, coding errors, duplicates, and inconsistencies.
- Reconcile assigned bank and credit card accounts with their statements.
- Investigate and correct discrepancies and miscoded transactions within authorized limits.
- Escalate unresolved, questionable, or potentially inaccurate transactions with sufficient context.
- Maintain accounts payable and receivable records, including vendor details, invoices, payments, deposits, and outstanding receivables.
- Reconcile rental income and other expected payments, flagging late, missing, or inconsistent amounts.
- Monitor designated email accounts for invoices, receipts, statements, and bookkeeping documents.
- Organize records in designated cloud storage and link them to the corresponding QuickBooks transactions.
- Keep complete financial records to support bookkeeping and tax preparation.
- Maintain Google Sheets, cash flow trackers, deal spreadsheets, and other financial tracking files.
- Compare spreadsheet data with QuickBooks and investigate any discrepancies.
- Help prepare weekly and month-end profit and loss statements and other financial reports.
- Complete transaction entry, reconciliations, accounts payable and receivable updates, and documentation ahead of month-end review.
- Review, resolve, document, and escalate issues before management’s final review and close.
- Complete assigned work on schedule, communicate blockers clearly, and maintain accurate records independently.
Талаптар
- Strong working experience with QuickBooks Online is required.
- Hands-on bookkeeping experience with transaction entry, bank and credit card reconciliations, accounts payable, and accounts receivable.
- Experience maintaining books for multiple LLCs or business entities.
- Experience processing intercompany transactions.
- Proficiency with Google Sheets and financial spreadsheets.
- Ability to spot, investigate, and communicate financial discrepancies rather than only entering data.
- Ability to consistently follow established accounting procedures, chart-of-accounts structures, and coding standards.
- Ability to manage assigned bookkeeping work independently without daily reminders or step-by-step guidance.
- Strong organization and time management, especially when managing records across multiple entities.
- Clear written and spoken English communication.
- High integrity, reliability, and discretion when handling confidential financial information.
- Real estate bookkeeping experience is preferred but not required.
- Familiarity with HUD or settlement statements and real estate transactions is preferred.
- Must demonstrate practical QuickBooks Online and reconciliation experience.
- Must provide a 5–8 sentence practical response demonstrating judgment in investigating, correcting, or escalating an issue.
Артықшылықтар
- Paid time off
- HMO health coverage
- Fully remote work