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Transamerica
Transamerica
5,001 – 10,000 Employees
H1B Visa SponsorConsultingFinanceHealthcare
Transamerica is a financial services company focused on helping individuals and employers prepare for long-term financial needs. Its offerings include life insurance, retirement planning, mutual funds, annuities, employee benefits, and investment management. The company works with individuals, institutions, employers, and financial advisors, providing research-based tools, education, and guidance with particular emphasis on retirement security and evolving financial needs.
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Senior Executive Administrative Assistant - Philadelphia Hybrid

Support Transamerica’s CFO and finance leadership team in a hybrid Philadelphia role. Responsibilities include executive scheduling, travel and expense coordination, confidential reporting, and cross-functional support.

USUnited StatesIAIowaPAPennsylvania
$65,000 – $85,000 / year
HybridFull-timeSeniorEnglish RequiredAdministrative Assistant

Description

  • Provide dedicated administrative support to the CFO and finance leadership team
  • Coordinate complex calendars, travel, expenses, approvals, and executive activities
  • Draft confidential correspondence, periodic reports, meeting notices, presentations, and related documents
  • Gather information and produce complex reports, summaries, and responses to inquiries
  • Serve as a liaison among company officers, executives, employees, clients, and external contacts
  • Screen calls and provide accurate assistance when routing non-routine inquiries
  • Maintain executive calendars, schedule meetings, and arrange travel for senior leaders
  • Use divisional knowledge to contribute to small- and medium-scope projects
  • Develop approaches for resolving complex inquiries and make immediate priority decisions
  • Maintain files containing highly confidential information
  • Exercise substantial independent judgment and discretion
  • Manage data privacy risks and comply with company policies for processing personal and sensitive information
  • Partner across teams to support finance operations during organizational change

Requirements

  • High school diploma or equivalent
  • At least five years of administrative experience requiring discretion and strong technical skills
  • Strong time management capabilities
  • Ability to set priorities and meet demanding deadlines
  • Advanced understanding of the division’s company and organizational structure
  • Excellent written and verbal communication skills
  • Strong analytical ability
  • Legal authorization to work for the company in the United States without immigration sponsorship or an employer of record
  • Associate degree preferred

Benefits

  • Competitive pay
  • Bonus eligibility
  • Pension plan
  • 401(k) matching
  • Employee stock purchase plan
  • Tuition reimbursement
  • Disability insurance
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Employee discounts
  • Career training and development opportunities
  • Paid time off starting at 160 hours annually during the first year of service
  • Ten paid holidays annually
  • Be Well holistic wellness program with wellness coaching and reward dollars
  • Fifteen days of paid parental leave per calendar year for eligible employees with at least one year of service
  • Adoption assistance
  • Employee assistance program
  • Back-up care program
  • Paid time off for volunteer hours
  • Employee matching gifts program
  • Employee resource groups
  • Inclusion and diversity programs
  • Employee recognition program
  • Referral bonus programs