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Check Off Your List
Check Off Your List
11 – 50 Employees
ConsultingLogisticsMarketing
Check Off Your List provides virtual business support services, pairing businesses with US-based professionals who work alongside their teams. Its services span bookkeeping, executive assistance, marketing, website management, IT, and human resources, with support tailored to each client’s needs. A pay-what-you-need model lets clients draw on this virtual team for operational tasks while focusing on their core work. The company also shares process and business-growth resources through a podcast. The supplied profile does not specify current hiring roles.
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Remote Executive Assistant, Real Estate Transactions

Provide remote executive and administrative support for Check Off Your List clients, including senior leaders and real estate professionals. Coordinate schedules, communications, documentation, and property transactions through closing.

USUnited StatesFLFloridaMEMaineOHOhioTXTexas
$22 / hour
RemotePart-timeMiddleSeniorEnglish RequiredExecutive Assistant

Description

  • Support clients with assigned administrative needs.
  • Build client relationships and improve internal processes for COYL and its clients.
  • Manage communications between client leadership and employees.
  • Coordinate projects and tasks with internal and external executives.
  • Organize work around client priorities and organizational goals.
  • Oversee administrative tasks for real estate transactions from signed purchase agreement through closing.
  • Check contracts, disclosures, and addendums for accuracy and submit documents for file compliance.
  • Coordinate communications among agents, clients, lenders, title officers, and inspectors.
  • Monitor inspection, loan approval, appraisal, and other contingency deadlines.
  • Open escrow and manage earnest money deposits.
  • Enter client information into CRM and transaction platforms such as DocuSign, SkySlope, and Dotloop.
  • Address clients’ professional and personal needs.
  • Maintain detailed timekeeping records.
  • Manage complex schedules, calendars, and information flow for senior executives.
  • Arrange client travel, including lodging, transportation, and meals.
  • Provide office and administrative support, including typing, dictation, spreadsheets, faxing, filing, and contact database upkeep.
  • Maintain professional conduct and strict confidentiality.
  • Organize client communications and answer phone calls.
  • Plan events for clients.
  • Respond to requests within four business hours at most.
  • Manage competing priorities and multiple tasks.
  • Complete other duties as assigned.

Requirements

  • At least four years of administrative experience reporting directly to senior management.
  • Experience providing real estate support.
  • Experience supporting brokers.
  • Excellent written and verbal communication skills.
  • Strong time management and the ability to organize and coordinate multiple projects.
  • Proficiency with Microsoft Office and other office productivity tools.
  • Ability to learn new software and systems.
  • Ability to maintain confidentiality.
  • Prompt, self-motivated approach to work.
  • Confident, professional phone manner.
  • Availability to assist with urgent requests.
  • An associate degree or higher in administration, or equivalent experience, preferred.
  • Preferred experience developing internal processes and filing systems.
  • Preferred familiarity with CRMs such as ActiveCampaign, Zoho, or Pipedrive.

Benefits

  • Work remotely from home.
  • Part-time schedule with potential to expand to full-time.
  • Connect through Zoom meetings and Microsoft Teams.
  • Flexible work environment.
  • Work with a range of clients and projects.

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