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Observable Space
Observable Space
51 – 200 Employees
AerospaceDefenseHardware
Observable Space develops real-time observation platforms and precision optical instruments for aerospace, defense, and hardware applications on the ground and in space. Its work includes a turnkey laser communications platform, domestically manufactured precision systems, space systems, and advanced manufacturing capabilities. The company also connects users to a global network of more than 2,000 telescopes and supports space-to-ground communications applications, including high-definition video transmission through laser links.
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Operations Associate - Contracts and Business Operations (Hybrid)

Support contracts, vendors, compliance, and day-to-day business operations at Observable Space. This hybrid role partners with leadership and cross-functional teams as the company expands its operations function.

USUnited StatesCACalifornia
$75,000 – $90,000 / year
HybridFull-timeMiddleEnglish RequiredOperations

Description

  • Manage agreements from intake through signature, including review routing, status tracking, and follow-up with internal and external stakeholders.
  • Prepare, convert, and format contracts and other business documents.
  • Keep a centralized record of agreements, renewal terms, key dates, and related details.
  • Compare agreements with approved templates and procedures, escalating deviations and non-standard provisions.
  • Maintain a well-organized repository for executed agreements and supporting records.
  • Develop and refine contract administration procedures, templates, and approval workflows.
  • Maintain operational trackers and leadership documentation.
  • Organize company documentation and help improve processes across internal systems.
  • Prepare materials for the COO and VP of Operations, monitor action items, and ensure timely follow-up.
  • Find ways to make recurring administrative and operational activities more efficient.
  • Coordinate vendor onboarding, including documentation, compliance, and administrative steps.
  • Assist with company and vendor registrations, certifications, compliance records, and renewals.
  • Partner with Operations, Finance, and other internal teams.
  • Provide as-needed operational assistance and assume broader responsibilities as the Business Operations function develops.

Requirements

  • At least three years of experience in business administration, contract administration, executive support, or a comparable coordination-focused position.
  • Familiarity with contracts or vendor management.
  • Exceptional attention to detail and a consistently high standard of accuracy.
  • Strong organizational discipline for keeping processes, trackers, and documentation current.
  • Reliable follow-through and the ability to manage multiple outstanding items.
  • Sound judgment in ambiguous situations, including knowing when to act independently and when to escalate.
  • Proficiency with DocuSign, Adobe Acrobat, Google Workspace, and Microsoft Office.
  • Willingness and ability to learn new tools and systems.
  • Comfort using AI and other productivity tools.
  • Experience in a technology company or startup.
  • Ability to handle sensitive information with discretion and trustworthiness.
  • Availability to work in the West Los Angeles office three days per week.
  • Authorization to work legally in the United States.
  • Ability to work without visa sponsorship now or in the future.

Benefits

  • Stock options.
  • Hybrid work arrangement with flexibility to work remotely for part of the week.
  • Unlimited paid time off for exempt employees, including paid holidays.
  • Medical, dental, and vision coverage with the employer paying 100% of employee premiums.
  • Access to current hardware and software.
  • Mission-oriented company culture.
  • Supportive and diverse workplace.

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