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Progressive Cleaning provides commercial cleaning for offices, medical facilities, schools, industrial and manufacturing sites, and fitness centers. The company tailors cleaning programs to each facility, using systematic, eco-sensitive practices and technology to support clean, healthy spaces. Its work is designed to help clients maintain productive environments and reduce absenteeism through a focus on service quality and client partnership.
Finance and Administration Manager
Lead finance, HR, IT, payroll, and field operations for Progressive Cleaning’s commercial janitorial services across Florida facilities.
Description
- Lead finance, HR, and IT as part of the leadership team, with accountability for results.
- Set quarterly priorities, contribute to quarterly and annual planning, and run weekly check-ins for your areas.
- Monitor key performance measures across finance, HR, and IT.
- Review and correct employee timecards in Swept each day.
- Prepare timecard reports for review ahead of payroll deadlines.
- Manage recruiting and hiring from job postings and candidate scheduling through offers, onboarding, and new-hire paperwork.
- Maintain employee files and compliance records, and track document expirations.
- Oversee compensation and benefits administration, including pay changes, plan enrollment, and vendor coordination.
- Keep employee schedules and site assignments current.
- Forward call-out notices and staffing updates to supervisors.
- Keep cleaning checklists, work instructions, security procedures, and site information current in Swept.
- Track supply requests, maintain supply lists, and resolve questions with field teams.
- Order supplies and materials, follow deliveries, reconcile orders, and address vendor discrepancies.
- Handle daily bookkeeping in QuickBooks Online, including bill entry, invoicing support, account reconciliation, and closing tasks.
- Keep the QuickBooks Online product and service list up to date.
- Prepare weekly financial summaries and monthly reports.
- Support annual budgets and profit-and-loss reviews with historical data and variance tracking.
- Coordinate filing requirements and deadlines with the external CPA.
- Manage business software administration, including user access, licenses, and configuration across platforms.
- Work with vendors and support teams to resolve platform issues and recommend fixes or upgrades.
- Handle incoming calls, regular internal communications, event logistics, and coordination with outside organizations.
- Use AI tools to draft content, research, and support administrative work.
Requirements
- Bring 5–7 years of experience in operations, administration, or business support.
- Show a record of delivering outcomes through supervisory work or independent ownership of a budget, function, or process.
- Have hands-on experience managing timecards and schedules for a distributed or field-based workforce.
- Have bookkeeping and financial reporting experience, including accounts payable and receivable, monthly close, and budget-to-actual tracking.
- QuickBooks Online experience is strongly preferred.
- Have experience working within financial controls and approval workflows.
- Demonstrate the ability to work independently and remotely without daily supervision.
- Have experience administering business software, including user access, permissions, and vendor coordination.
- Be comfortable assessing and recommending new tools.
- Communicate clearly in writing and be comfortable documenting processes.
- Bring strong attention to detail.
- Experience in commercial janitorial, facilities, or another field-services business is a plus.
- Prior experience with Swept, QuickBooks Online, or HubSpot is a plus.
- Social media content creation and community management experience is a plus.
- Be comfortable using AI tools such as Claude.
Benefits
- Remote work.
- Quarterly planning sessions and select meetings in Rockledge, Florida require in-person attendance.
- Full-time, 40-hour workweek from Monday through Friday.
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