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Progressive Cleaning
Progressive Cleaning
11 – 50 Darbinieki
LoģistikaTīrīšanas pakalpojumiVeselības aprūpe
Progressive Cleaning provides commercial cleaning for offices, medical facilities, schools, industrial and manufacturing sites, and fitness centers. The company tailors cleaning programs to each facility, using systematic, eco-sensitive practices and technology to support clean, healthy spaces. Its work is designed to help clients maintain productive environments and reduce absenteeism through a focus on service quality and client partnership.
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Vakances uzņēmumā

Finance and Administration Manager

Lead finance, HR, IT, payroll, and field operations for Progressive Cleaning’s commercial janitorial services across Florida facilities.

USAmerikas Savienotās ValstisFLFlorida
30 $ – 33 $ / stunda
AttālinātiPilna slodzeVidējais līmenisVecākais speciālistsNepieciešamā Valoda: angļuFinanšu plānošana un analīze

Apraksts

  • Lead finance, HR, and IT as part of the leadership team, with accountability for results.
  • Set quarterly priorities, contribute to quarterly and annual planning, and run weekly check-ins for your areas.
  • Monitor key performance measures across finance, HR, and IT.
  • Review and correct employee timecards in Swept each day.
  • Prepare timecard reports for review ahead of payroll deadlines.
  • Manage recruiting and hiring from job postings and candidate scheduling through offers, onboarding, and new-hire paperwork.
  • Maintain employee files and compliance records, and track document expirations.
  • Oversee compensation and benefits administration, including pay changes, plan enrollment, and vendor coordination.
  • Keep employee schedules and site assignments current.
  • Forward call-out notices and staffing updates to supervisors.
  • Keep cleaning checklists, work instructions, security procedures, and site information current in Swept.
  • Track supply requests, maintain supply lists, and resolve questions with field teams.
  • Order supplies and materials, follow deliveries, reconcile orders, and address vendor discrepancies.
  • Handle daily bookkeeping in QuickBooks Online, including bill entry, invoicing support, account reconciliation, and closing tasks.
  • Keep the QuickBooks Online product and service list up to date.
  • Prepare weekly financial summaries and monthly reports.
  • Support annual budgets and profit-and-loss reviews with historical data and variance tracking.
  • Coordinate filing requirements and deadlines with the external CPA.
  • Manage business software administration, including user access, licenses, and configuration across platforms.
  • Work with vendors and support teams to resolve platform issues and recommend fixes or upgrades.
  • Handle incoming calls, regular internal communications, event logistics, and coordination with outside organizations.
  • Use AI tools to draft content, research, and support administrative work.

Prasības

  • Bring 5–7 years of experience in operations, administration, or business support.
  • Show a record of delivering outcomes through supervisory work or independent ownership of a budget, function, or process.
  • Have hands-on experience managing timecards and schedules for a distributed or field-based workforce.
  • Have bookkeeping and financial reporting experience, including accounts payable and receivable, monthly close, and budget-to-actual tracking.
  • QuickBooks Online experience is strongly preferred.
  • Have experience working within financial controls and approval workflows.
  • Demonstrate the ability to work independently and remotely without daily supervision.
  • Have experience administering business software, including user access, permissions, and vendor coordination.
  • Be comfortable assessing and recommending new tools.
  • Communicate clearly in writing and be comfortable documenting processes.
  • Bring strong attention to detail.
  • Experience in commercial janitorial, facilities, or another field-services business is a plus.
  • Prior experience with Swept, QuickBooks Online, or HubSpot is a plus.
  • Social media content creation and community management experience is a plus.
  • Be comfortable using AI tools such as Claude.

Priekšrocības

  • Remote work.
  • Quarterly planning sessions and select meetings in Rockledge, Florida require in-person attendance.
  • Full-time, 40-hour workweek from Monday through Friday.

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