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Coconut Careers
Coconut Careers
51 – 200 Employees
B2BHR TechRecruitment
Coconut Careers is a recruitment and HR technology company focused on helping businesses build remote teams with vetted professionals around the world. Its talent-matching service covers roles including executive assistants, digital marketers, sales representatives, accounting assistants, and developers. Employers can choose Managed Talent, a subscription model that includes sourcing, vetting, payroll, compliance, and ongoing support, or Direct Hire, which uses a one-time fee. Coconut Careers also provides tools such as a salary calculator and job description generator, supporting companies as they evaluate candidates and scale distributed teams.
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Executive Assistant to CEO (Remote, Philippines)

Remote executive assistant role supporting the CEO of a growing construction technology company through Coconut Careers. Responsibilities include executive scheduling, communications, travel coordination, research, and personal administration.

PHPhilippines
$1,250 – $2,500 / month
RemoteFull-timeMiddleSeniorEnglish RequiredExecutive Assistant

Description

  • Act as the CEO’s primary operational partner at a growing construction technology company
  • Own the CEO’s calendar, daily agenda, and shifting priorities
  • Coordinate meetings involving multiple stakeholders
  • Manage the CEO’s inbox, respond to inquiries, and conduct communications on his behalf
  • Arrange business and personal travel, reservations, and related logistics
  • Prepare meeting materials, coordinate follow-ups, and distribute concise recaps
  • Research topics, assess business proposals, locate files, and draft documents
  • Complete personal administration, including bill payments and coordination with insurance, rental property, and legal contacts
  • Provide administrative support to a second company principal
  • Handle office management responsibilities and other ad hoc assignments
  • Use AI tools each day while developing into a proactive operator who anticipates requirements
  • Submit an English resume in the specified format and a one-minute introduction video during the application process

Requirements

  • Excellent written and spoken English with consistent, proactive communication
  • Exceptional attention to detail and highly organized working practices
  • Dependable, high-speed internet connection
  • Proficiency with Microsoft Office, including Excel
  • Daily experience using Claude and ChatGPT, including strong prompting ability
  • Previous experience supporting leadership at a rapidly growing company
  • Executive Assistant experience supporting a C-level leader is preferred
  • Experience reviewing and interpreting business proposals is preferred
  • Positive and personable approach is preferred
  • Growth mindset and capacity to develop with a fast-growing company over the long term are preferred
  • Availability for full-time work, 40 hours per week
  • Ability to work CST hours
  • English resume formatted according to the specified Coconut VA Profile format
  • CEFR English proficiency rating included in the application
  • One-minute introduction video, preferably recorded with Loom; broken or placeholder links lead to disqualification

Benefits

  • Competitive compensation
  • 13th-month pay
  • 12 days of paid time off
  • 12 paid US holidays
  • Maternity and paternity leave
  • Comprehensive healthcare coverage
  • Life insurance through the full-time HMO plan
  • Mental health support, including consultations and wellness resources
  • Milestone gifts and birthday treats
  • Team experiences such as island getaways, virtual town halls, and regional meetups
  • Supportive professional network for learning, development, and connection

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