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Oregon Health & Science University Foundation
Oregon Health & Science University Foundation
51 – 200 Employees
ConsultingFood & BeverageHealthcare
Oregon Health & Science University Foundation is a charitable healthcare organization that supports Oregon Health & Science University through philanthropy and community engagement. Its funding advances medical research and education in areas including cancer, children’s health, brain health, and reproductive health, while helping expand access to advanced care and prepare the next generation of healthcare professionals. The foundation’s work connects donors and communities with initiatives designed to improve health outcomes across Oregon.
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Administrative Coordinator, Otolaryngology Education

Coordinate fellowship and medical student programs for OHSU, Oregon’s public academic health center, including accreditation, learner schedules, and educational events.

USUnited StatesOROregon
$30 – $41 / hour
HybridFull-timeJuniorMiddleEnglish RequiredAdministrative Assistant

Description

  • Coordinate the review of ACGME fellowship applications
  • Manage fellowship interviews, including scheduling, logistics, candidate communications, and post-interview ranking discussions
  • Maintain fellowship records and reporting, and ensure compliance with ACGME accreditation requirements
  • Arrange fellowship onboarding, credentialing, and orientation
  • Act as a key contact for prospective, current, and former fellows
  • Work with faculty, institutional offices, and administrative teams to support fellowship programs
  • Coordinate visitor and volunteer requests and check compliance with onboarding policies
  • Manage medical student rotation schedules and serve as a contact for learners
  • Work with OHSU Undergraduate Medical Education to arrange elective rotations and support the ENT Interest Group
  • Oversee the Sub-Internship Program, from applications and communications to scheduling, onboarding, and rotation planning
  • Collect and manage medical student feedback and evaluations, and share results
  • Keep learner-program records, documentation, and reports up to date
  • Arrange departmental educational courses and lab training, including airway, temporal bone, and sinus dissection courses
  • Coordinate event registration, logistics, faculty, vendors, educational materials, and on-site operations

Requirements

  • Four years of general office or secretarial experience; or an associate degree or certificate in office occupations or office technology plus two years of general office or secretarial experience; or a bachelor’s degree plus two years of general office or secretarial experience; or an equivalent combination of training and experience
  • Intermediate proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
  • Ability to protect confidential information and use discretion
  • Strong relationship-building skills
  • Excellent in-person and telephone customer service
  • Excellent interpersonal, conflict-resolution, and problem-solving skills
  • Active listening and supportive, professional conduct
  • Strong written and verbal communication
  • Ability to manage competing priorities, meet deadlines, and respond to urgent patient, physician, and system needs
  • Ability to work accurately without constant supervision
  • Reliable attendance and punctuality, with a record of successful performance
  • Ability to perform the job with or without accommodation
  • Availability for occasional in-office support and evening or weekend event hours
  • Preferred: experience arranging travel and coordinating interviews
  • Preferred: event coordination experience
  • Preferred: familiarity with academic education programs
  • Preferred: administrative support experience for multiple managers, faculty, or staff
  • Preferred: experience in a high-volume academic clinic with multi-line phones
  • Preferred: EPIC scheduling and template management experience

Benefits

  • Hybrid schedule, primarily remote with occasional in-office support
  • Flexible schedule
  • Opportunities to learn and advance within a hospital and clinic system serving Oregon and Southwest Washington
  • Inclusive workplace committed to being anti-racist and multicultural
  • Reasonable accommodations available

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