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Senior Event Operations Manager - Remote, United States
Lead logistics, vendors, safety, budgets, and production for Questex events serving 500 to 5,000 attendees. This full-time U.S.-remote role uses Cvent and Smartsheet to coordinate complex live experiences.
विवरण
- Lead logistics, vendor coordination, and delivery for major Questex events serving 500 to 5,000 attendees, with budgets reaching $2 million.
- Coordinate operational communications by sharing deadlines, monitoring workflow changes, and distributing show-team requirements across departments.
- Build and maintain detailed work-order schedules and timelines in Smartsheet for live, cross-functional visibility.
- Act as the main operational contact for venues and decorating contractors.
- Coordinate facility and utility services, including electricity, internet, plumbing, rigging, and decorator support.
- Direct non-sponsored fulfillment for activations, Show Management spaces, and evening programs.
- Manage external partners providing floral, transportation, décor, and security services.
- Create and execute event Health & Safety and Security plans.
- Advance sustainability programs through ongoing measurement and reporting.
- Complete food and beverage orders and review Banquet Event Orders.
- Administer hotel room blocks through Cvent when required.
- Oversee invoice workflows and event operations budget control.
- Direct the full production, placement, and management process for event signage.
- Work with internal stakeholders, show management, and external suppliers to deliver complex activations and evening events.
आवश्यकताएँ
- A demonstrated history of managing complex live events, generally with at least five years of experience and attendee counts from 500 to 5,000.
- Practical experience with Cvent for registration, hotel housing, and attendee administration.
- Practical experience with Smartsheet for project management, operational monitoring, and schedule coordination.
- Experience overseeing and reconciling operational budgets of up to $2 million.
- Strong knowledge of venue utility orders, general service contractors such as GES, rigging, internet and telecommunications, and health and safety requirements.
- Experience processing invoices, reconciling finances, and reviewing Banquet Event Orders.
- Highly effective communication across multiple teams and functions.
- Meticulous attention to detail and the ability to adapt rapidly during high-pressure live events.
- Excellent written and spoken communication skills.
- A commitment to diversity, inclusion, and belonging.
- Availability for occasional evening and holiday work.
- Authorization to work in the United States without current or future sponsorship.
- Questex cannot provide visa sponsorship.
लाभ
- 15 to 20 vacation days, based on years of service.
- 12 paid holidays.
- Medical, dental, vision, life, and other health and welfare benefits.
- FitOn Health membership with access to premium digital wellness classes.
- Cariloop membership to help employees manage caregiving responsibilities.
- Parental leave.
- Online learning library with more than 16,000 employee development courses.
- Mental health support through Talkspace and the Employee Assistance Program.
- 401(k) plan with matching contributions and educational webinars from the plan provider.
- Mission-focused culture with an enthusiastic, professional team.
- Work-life balance.
- Partner discounts.
- Flexible, adaptable work environment.
- Remote work arrangement.
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