Scale Virtually VA is a staffing agency that places virtual assistants with businesses seeking support across administrative work, marketing, sales, and real estate services. Its recruitment process matches candidates to roles, helping client teams manage day-to-day operations while focusing on revenue-generating work. The company’s hiring context centers on virtual assistant positions across these service areas.
Remote Transaction Coordinator in Colombia
Coordinate LVN real estate transactions remotely by tracking deadlines, documents, inboxes, and calendars. Keep Sales, leadership, and external partners aligned through timely follow-up.
विवरण
- Maintain the master transaction spreadsheet with current property and transaction details
- Track EMD, inspection / IT, closing, and other transaction deadlines
- Review upcoming deadlines, spot missing details or open issues, and follow up before they become overdue
- Notify stakeholders of date changes and keep transaction records easy to access
- Manage and monitor the dedicated transaction coordination inbox
- Organize email threads and follow up on unanswered messages and outstanding requests
- Refer decisions, exceptions, and issues beyond your authority to the Operations Manager
- Organize transaction documents in Google Drive
- Review documents for missing or incomplete information and flag discrepancies
- Keep transaction deadlines and closing dates current in Google Calendar
- Coordinate with Sales, the Operations Manager, the COO, the CEO, internal teams, and external parties
- Use the dedicated TC Slack channel for updates, questions, coordination, and escalations
- Keep transactions visible, communicate risks and missing information, and follow open items through resolution or escalation
- Spot workflow gaps and recommend practical improvements within established procedures
आवश्यकताएँ
- Experience managing multiple deadlines, documents, follow-ups, and stakeholders in transaction coordination, project coordination, project management, operations, or a related role
- Able to maintain accurate records independently and prioritize competing deadlines without daily task-by-task direction
- Careful and accurate when entering, reviewing, and reconciling dates and transaction details
- Persistent in following up on unanswered requests and incomplete items until they are resolved or escalated appropriately
- Strong written and spoken English
- Comfortable communicating with internal teams and external parties and participating actively in meetings as needed
- Able to serve as the company’s sole dedicated Transaction Coordinator and report to the Operations Manager
- Able to learn and follow documented workflows using SOPs, Loom videos, checklists, and guides
- Reliable availability during regular business and client business hours
- Able to commit approximately 40–45 hours per week
- Comfortable working remotely and asynchronously with proactive communication
- Knowledge of Google Workspace / G Suite, including Google Sheets, Google Drive, Google Calendar, and email
- Experience using Asana
- Experience using Slack
- Application requires a resume and a short introduction video
- Previous experience as a real estate Transaction Coordinator is preferred but not required
- Candidates in Latin America are preferred for time-zone alignment
लाभ
- Paid time off
- HMO
- Fully remote work