Država Florida je državna uprava, odgovorna za zagotavljanje javnih storitev in usklajevanje programov po vsej Floridi. Njeni oddelki in agencije delujejo na področjih javne uprave, izobraževanja, zdravstva, varstva okolja, prometa in javne varnosti. Z zaposlitvenimi priložnostmi na številnih področjih javnega sektorja Država Florida zaposluje ljudi, ki podpirajo zagotavljanje in upravljanje storitev za skupnosti po vsej državi.
Part-Time Administrative Assistant I, Guardian ad Litem Office
Provide part-time administrative support for Florida’s child advocacy organization, coordinating volunteers, meetings, training records, communications, and office operations.
Opis
- Support the Circuit Director, staff, and Guardian ad Litem volunteers with general office needs
- Manage calendars, workflow, and meeting coordination
- Arrange meetings, conferences, visits, and virtual sessions
- Coordinate approval of volunteer email communications
- Maintain volunteer records and track training data
- Track event invitations, RSVPs, and attendance
- Assist with volunteer recruitment and retention
- Organize conferences and prepare training materials
- Gather data for statistical reports
- Share information with volunteers, personnel, and the public
- Build working relationships with staff, community groups, vendors, volunteers, and the public
- Prepare correspondence and create or update Excel reports and charts
- Scan and submit volunteer training records through Optima
- Handle other administrative tasks as assigned
- Use discretion when working with confidential and sensitive information
Zahteve
- High school diploma or equivalent
- At least three years of increasingly responsible administrative, administrative support, nonprofit, fiscal, or comparable experience may replace the recommended college training year for year
- A degree from an accredited four-year or two-year college, or vocational school, may replace the recommended experience year for year
- Proficiency in Excel, Word, Adobe, Outlook, and online meeting tools such as Zoom or Teams
- Knowledge of English grammar, spelling, and punctuation
- Ability to perform basic math and simple statistical calculations
- Ability to prepare reports, correspondence, and charts
- Ability to organize work, set priorities, meet deadlines, and manage multiple assignments
- Ability to maintain filing systems and organize or automate office procedures
- Strong communication skills and tact when interacting with the public
- Ability to exercise independent judgment and discretion with confidential information
- Ability to work collaboratively as part of a team
Ugodnosti
- State of Florida employment benefits may apply; current FRS retirement benefits may be affected by re-employment
- Reasonable accommodations are available for candidates with disabilities
- Drug-free workplace