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Paired
Paired
1 – 10 Zaposleni
Kadrovska tehnologijaSvetovanjeZaposlovanje
Paired je podjetje za strateško pridobivanje talentov, ki podjetjem pomaga graditi globalne ekipe z iskanjem, preverjanjem in predstavljanjem kandidatov iz tujine. Njihovo posredovanje zajema delovna mesta od administrativne podpore in vodstvenih položajev do priložnosti na področjih trženja, inženirstva in prodaje. Z upravljanjem ključnih delov postopka zaposlovanja želi Paired podjetjem omogočiti dostop do usposobljenih mednarodnih talentov ter hkrati podpreti stroškovno učinkovitejšo rast delovne sile.
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Delovna mesta v podjetju

Executive Assistant to Managing Attorney (Remote, Colombia)

Provide remote executive support to a U.S.-based law firm’s Managing Attorney, overseeing complex scheduling and legal administration. The role also uses AI tools to streamline workflows and requires careful handling of confidential information.

COKolumbijaNa daljavoPolni delovni časSrednja ravenSeniorZahtevani Jezik: angleščinaAsistent vodstva

Opis

  • Oversee complex calendars for meetings, court appearances, client consultations, and personal commitments.
  • Spot scheduling conflicts early and resolve them proactively.
  • Screen and route calls, email, and correspondence; draft initial replies and flag urgent matters.
  • Prepare meeting agendas, briefing notes, presentations, and related materials.
  • Monitor tasks, deadlines, action items, and follow-ups through completion.
  • Arrange domestic and international travel, including itineraries, bookings, lodging, and expense reports.
  • Keep filing systems organized and support document preparation and formatting.
  • Maintain legal case management and CRM records in tools such as Clio or Lawmatics.
  • Act as a professional contact for clients, opposing and co-counsel, vendors, and firm staff.
  • Arrange personal appointments, errands, and household requests as needed.
  • Apply AI tools and large language models to recurring administrative work and efficiency improvements.
  • Find and automate workflow opportunities, including drafting communications, preparing meetings, organizing information, and tracking follow-ups.
  • Create and improve prompts and repeatable processes that deliver accurate, useful results.
  • Check AI-generated material for accuracy and follow firm policies for confidential or privileged information.
  • Safeguard sensitive client files, personnel matters, and firm financial information.
  • Use sound judgment and maintain professional boundaries when handling sensitive requests and communications.

Zahteve

  • Demonstrated experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leaders.
  • Ability to manage complex calendars independently, balance competing priorities, and follow through on urgent deadlines.
  • Substantial practical use of AI tools and large language models to automate work, beyond occasional chatbot use.
  • Excellent written and spoken English and polished professional communication.
  • Strong organization, attention to detail, and ability to anticipate needs.
  • Experience arranging travel, preparing meeting materials, and keeping documentation organized.
  • Discretion and sound judgment when handling confidential information.
  • Comfort providing support for both work and personal coordination needs.
  • Prior experience supporting attorneys or working in a law firm.
  • Familiarity with Clio, Lawmatics, or similar legal case management and CRM software.
  • Experience using workflow automation platforms together with AI tools.

Ugodnosti

  • Competitive salary in USD.
  • Work from home.
  • Flexible hours.

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