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Progressive Cleaning
Progressive Cleaning
11 – 50 Darbinieki
LoģistikaTīrīšanas pakalpojumiVeselības aprūpe
Progressive Cleaning provides commercial cleaning for offices, medical facilities, schools, industrial and manufacturing sites, and fitness centers. The company tailors cleaning programs to each facility, using systematic, eco-sensitive practices and technology to support clean, healthy spaces. Its work is designed to help clients maintain productive environments and reduce absenteeism through a focus on service quality and client partnership.
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Vakances uzņēmumā

Senior Finance and Administration Lead

Lead finance, HR, IT, and administrative operations while supporting distributed field teams. The role serves a commercial janitorial company working with large facilities.

USAmerikas Savienotās ValstisFLFlorida
30 $ – 33 $ / stunda
AttālinātiPilna slodzeVecākais speciālistsNepieciešamā Valoda: angļuFinanšu plānošana un analīze

Apraksts

  • Contribute to leadership and oversee results across finance, HR, and IT.
  • Set quarterly priorities, take part in quarterly and annual planning, and lead weekly functional check-ins.
  • Monitor key performance metrics across finance, HR, and IT.
  • Review and correct employee timecards.
  • Prepare timecard reports for payroll cutoff review.
  • Lead recruiting, hiring, onboarding, candidate scheduling, offer preparation, and new-hire paperwork.
  • Maintain employee records and compliance documents, tracking expiration dates.
  • Manage compensation and benefits, including pay changes, plan enrollment, and vendor coordination.
  • Maintain employee schedules and site assignments.
  • Direct call-out and staffing updates to supervisors.
  • Revise cleaning checklists, instructions, and site security procedures.
  • Keep site and location information current.
  • Monitor supply requests, maintain supply lists, and clarify needs.
  • Purchase supplies and materials from approved vendors.
  • Track orders, verify and reconcile deliveries, and resolve discrepancies.
  • Handle routine bookkeeping in QuickBooks Online, including bill entry, invoicing support, reconciliations, and month-end close.
  • Maintain the products and services list in QuickBooks Online.
  • Prepare weekly financial snapshots and monthly reports.
  • Support annual budgeting and profit-and-loss reviews by compiling historical data and highlighting variances.
  • Coordinate filing requirements and deadlines with the external CPA.
  • Manage company software, including user access, licenses, and routine setup in QuickBooks Online and Google Workspace.
  • Work with vendors and support teams to address platform issues and recommend fixes or upgrades.
  • Manage inbound calls and office lines using the phone system.
  • Coordinate recurring internal communications and company-wide announcements.
  • Use AI tools for drafting content, research, and administrative tasks.
  • Coordinate event logistics and liaise with external organizations.

Prasības

  • Bring 5–7 years of experience in operations, administration, or business support.
  • Demonstrate ownership of outcomes through supervisory work or independent responsibility for a budget, function, or process.
  • Have practical experience managing timecards and schedules for a distributed or field-based workforce.
  • Bring bookkeeping and financial reporting experience, including accounts payable and receivable, month-end close, and budget-to-actual tracking.
  • QuickBooks Online experience is strongly preferred.
  • Have experience working with financial controls and approval processes.
  • Show the ability to work independently and remotely without daily supervision.
  • Have experience administering business software, including user access, permissions, and vendor coordination.
  • Be comfortable assessing and recommending new tools.
  • Communicate clearly in writing and document processes effectively.
  • Demonstrate strong attention to detail.
  • Experience in commercial janitorial, facilities, or another field-services business is a plus.
  • Previous use of QuickBooks Online or HubSpot is a plus.
  • Social media content creation and community management experience is a plus.
  • Familiarity with AI tools such as Claude is a plus.

Priekšrocības

  • Remote work with required in-person time in Rockledge, Florida, for quarterly planning and selected meetings.
  • Full-time, 40-hour workweek from Monday through Friday.
  • Opportunity to participate in leadership planning and oversee finance, HR, and IT and systems.
  • Use AI tools for drafting, research, and administrative tasks.

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