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Liebherr Group develops and manufactures engineered products and services for several industries worldwide. Its portfolio includes construction machinery, mining equipment, and aerospace components, reflecting a broad focus on industrial engineering and advanced manufacturing. The company’s work combines technical innovation with efforts to improve efficiency and support more sustainable solutions for customers.
Spare Parts Administrative Assistant – Liebherr, Houston, TX (On-site)
Support Liebherr’s Houston spare-parts operations through invoicing, customer credit processing, records management, order tracking, and general office administration. Coordinate with managers, customers, SPAs, and Accounting from the on-site U.S. office.
Description
- Provide administrative support and respond to information requests
- Draft routine correspondence
- Welcome visitors and explain relevant organizational activities, departments, offices, and personnel
- Schedule meetings and manage the main telephone line
- Respond to inquiries and gather information for customers, visitors, and other interested parties
- Maintain correspondence, invoices, and other records, retrieving or removing files as requested
- Process MCC invoices, customer credits, and interdepartmental invoice requests
- Document customer interactions, transactions, inquiries, complaints, comments, and follow-up actions
- Prepare incoming invoices and route them to managers for approval
- Complete month-end closing activities
- Monitor open Sales and Purchase orders each day through reporting and distribute updates to SPAs
- Resolve integration errors and coordinate with Accounting as needed
Requirements
- High school diploma or GED
- Must be legally authorized to work in the United States without current or future sponsorship
- Submit applications through the online career portal; emailed resumes will not be reviewed
- Able to respond to inquiries and gather information for customers, visitors, and other interested parties
- Able to organize and retrieve correspondence, invoices, and other records
- Experience with or ability to manage MCC invoicing, customer credits, and interdepartmental invoice requests
- Able to maintain records of customer interactions and transactions
- Able to prepare invoices for managerial approval
- Able to complete month-end closing activities
- Able to track open Sales and Purchase orders through reporting
- Able to resolve integration errors and communicate with Accounting
Benefits
- Major medical insurance
- Dental insurance
- Vision insurance
- 401(k) plan with company match
- Paid vacation
- Paid personal days
- Competitive salary
- Secure work environment
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