VirtuHire is a recruitment and HR technology company that helps businesses hire and manage vetted talent in South Africa. Its services cover candidate sourcing and shortlisting, interview coordination, onboarding, payroll, compliance, and ongoing employee administration through an employer-of-record model. By combining recruiting with HR operations, VirtuHire supports companies that want to build remote teams while delegating the administrative work involved in employing and managing staff.
Part-Time Personal Assistant – Life Administration & Digital Organisation, South Africa Remote
Part-time Personal Assistant role focused on organising personal administration, digital information and projects for a busy professional. The position involves building practical systems and coordinating international matters across the US, UK and France.
Description
- Assess, organise and prioritise pending personal administration and projects
- Develop a structured action plan to address a substantial task backlog
- Divide complex or long-running projects into achievable steps and oversee completion
- Handle personal email, inbox organisation and correspondence
- Arrange digital files, documents, cloud storage and personal information
- Coordinate calendars, appointments, reminders and key deadlines
- Create and maintain task-management and productivity systems
- Make telephone calls and manage written outreach on the individual's behalf
- Communicate professionally with banks, utilities, insurers, service providers, government bodies and other organisations
- Support administrative matters involving the US, UK and France
- Maintain passwords, accounts and sensitive digital information securely
- Research appropriate solutions and service providers as needed
- Proactively follow up on unresolved matters with minimal supervision
- Apply modern productivity and AI tools to increase efficiency
- Build durable systems for keeping personal administration organised over time
Requirements
- At least 4–5 years of experience as a Personal Assistant, Executive Assistant, Lifestyle Assistant, Professional Organiser or in a comparable role
- Proven experience handling personal or life administration, beyond exclusively corporate administrative work
- Strong organisational and project-management skills
- Excellent spoken and written English
- Confidence making professional phone calls and managing external correspondence
- Strong capability in digital organisation
- Practical experience with email and inbox management, cloud storage, calendars and task-management systems
- Comfort using Google Workspace, Gmail, Notion, Todoist, password managers and AI-powered productivity tools
- Ability to work independently and create structure without detailed guidance
- Exceptional discretion when handling private, personal and potentially financial information
- Comfort working with international organisations and service providers
- Availability for substantial overlap with US Eastern Time
- French language skills are an advantage
- Experience managing personal administration in the UK or France is an advantage
- Background in a family office, private client, concierge or lifestyle-management setting is an advantage
- Experience supporting busy executives, professionals or families is an advantage
- Experience helping individuals through major life changes or periods of intense administrative demand is an advantage