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Part-Time Personal Assistant – Life Administration & Digital Organisation, South Africa Remote
Part-time Personal Assistant role focused on organising personal administration, digital information and projects for a busy professional. The position involves building practical systems and coordinating international matters across the US, UK and France.
विवरण
- Assess, organise and prioritise pending personal administration and projects
- Develop a structured action plan to address a substantial task backlog
- Divide complex or long-running projects into achievable steps and oversee completion
- Handle personal email, inbox organisation and correspondence
- Arrange digital files, documents, cloud storage and personal information
- Coordinate calendars, appointments, reminders and key deadlines
- Create and maintain task-management and productivity systems
- Make telephone calls and manage written outreach on the individual's behalf
- Communicate professionally with banks, utilities, insurers, service providers, government bodies and other organisations
- Support administrative matters involving the US, UK and France
- Maintain passwords, accounts and sensitive digital information securely
- Research appropriate solutions and service providers as needed
- Proactively follow up on unresolved matters with minimal supervision
- Apply modern productivity and AI tools to increase efficiency
- Build durable systems for keeping personal administration organised over time
आवश्यकताएँ
- At least 4–5 years of experience as a Personal Assistant, Executive Assistant, Lifestyle Assistant, Professional Organiser or in a comparable role
- Proven experience handling personal or life administration, beyond exclusively corporate administrative work
- Strong organisational and project-management skills
- Excellent spoken and written English
- Confidence making professional phone calls and managing external correspondence
- Strong capability in digital organisation
- Practical experience with email and inbox management, cloud storage, calendars and task-management systems
- Comfort using Google Workspace, Gmail, Notion, Todoist, password managers and AI-powered productivity tools
- Ability to work independently and create structure without detailed guidance
- Exceptional discretion when handling private, personal and potentially financial information
- Comfort working with international organisations and service providers
- Availability for substantial overlap with US Eastern Time
- French language skills are an advantage
- Experience managing personal administration in the UK or France is an advantage
- Background in a family office, private client, concierge or lifestyle-management setting is an advantage
- Experience supporting busy executives, professionals or families is an advantage
- Experience helping individuals through major life changes or periods of intense administrative demand is an advantage