Sidley Austin LLP is a global law firm serving clients across legal, regulatory, transactional, and litigation matters. Its practice spans corporate transactions, securities, antitrust, environmental and health and safety regulation, insurance, arbitration, and other complex areas of law, including cross-border work in more than 70 countries. The firm also produces legal and regulatory insights on subjects such as artificial intelligence and SEC rules, alongside pro bono, sustainability, and community initiatives. With a large partnership and offices around the world, Sidley supports organizations navigating complex commercial and regulatory challenges.
Legal Support Assistant - Baltimore, Onsite
Provide administrative and legal support to Sidley Austin attorneys in Baltimore, handling calendars, travel, billing, documents, and matter administration. Coordinate with firm departments and clients while protecting confidential information and maintaining accurate work.
Description
- Manage attorney calendars, schedule meetings, arrange conference rooms, and support meeting logistics
- Book domestic and international travel and process related expense reimbursements
- Support time entry and review attorney time records for accuracy and clarity
- Handle billing and matter administration, including billing reports, client requirements, estimates, and billing inquiries
- Process new business intake forms, conflict checks, and requests to open new matters
- Draft, revise, format, and proofread legal and business documents
- Manage documents through electronic filing, redlining, table creation, and organized storage
- Work with Accounting, IT, Human Resources, Records, and Practice Administration
- Keep electronic and paper files organized in line with firm policies and procedures
- Deliver day-to-day administrative assistance to attorneys and other team members
- Adapt to shifting priorities and workloads while preserving confidentiality and professional standards
Requirements
- At least three years of administrative, legal support, or professional services experience, or an equivalent combination of education and experience
- Working proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
- Highly organized with careful attention to detail
- Strong written and verbal communication skills
- Able to manage multiple assignments and competing deadlines effectively
- Able to safeguard confidential information and apply sound judgment
- Law firm or professional services experience is preferred
- Experience supporting multiple professionals in a fast-paced setting is preferred
- Familiarity with legal terminology and document formatting is preferred
- Experience using billing, expense reporting, and matter management systems is preferred
- Bachelor's degree or equivalent professional experience is preferred
- Strong interpersonal and client service capabilities
- Demonstrated initiative and adaptability
- Analytical thinking and problem-solving skills
- Professional and dependable work style
- Ability to collaborate effectively as part of a team
- Ability to perform under pressure and meet deadlines
- Strong technical aptitude and readiness to learn new systems and processes
Benefits
- Eligibility for a bonus
- Comprehensive benefits program
- Reasonable accommodations for individuals with disabilities