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U.S. Bank
U.S. Bank
ConsultingInsuranceLogistics
U.S. Bank is a United States-based financial services institution serving individuals and businesses through retail and corporate banking, wealth management, credit underwriting, and investment management. The company also supports financial literacy initiatives and community engagement. Its careers content highlights an emphasis on inclusion, workplace culture, employee development, and health and wellness. U.S. Bank is an FDIC member for eligible deposit products; investment and insurance products are not FDIC insured and may lose value.
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Administrative Assistant – U.S. Bank (Hybrid, Minneapolis)

Provide executive administrative support at U.S. Bank in a hybrid Minneapolis role, managing calendars, travel, meetings, events, and confidential operations. Coordinate leadership priorities and business activities while improving administrative efficiency.

USUnited StatesMNMinnesota
$24 – $32 / hour
HybridFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Support senior leaders and their leadership team within the Enterprise organization.
  • Handle confidential information, complex calendars, scheduling priorities, and meetings across stakeholders and time zones.
  • Coordinate invitations, agendas, presentations, materials, rooms, catering, and technology for meetings.
  • Arrange domestic and international travel, including detailed itineraries.
  • Prepare and submit expense reports.
  • Act as a primary contact for internal and external stakeholders.
  • Support leadership meetings, business reviews, operating routines, and planning activities.
  • Coordinate leadership communications, action tracking, and follow-up.
  • Prepare and distribute presentations, reports, organizational materials, and executive communications.
  • Assist with onboarding, employee engagement, and organizational initiatives.
  • Plan and coordinate leadership meetings, offsites, workshops, town halls, and employee engagement events.
  • Oversee event logistics, timelines, facilities, catering, communications, technology support, and materials from start to finish.
  • Provide on-site or virtual support before, during, and after meetings and events.
  • Coordinate administrative and operational work for business initiatives and special projects.
  • Monitor project timelines, deliverables, and action items.
  • Maintain orderly records, files, and documentation.
  • Find ways to strengthen administrative processes and operational effectiveness.
  • Use Microsoft 365, AI-enabled tools, collaboration platforms, and emerging technologies to increase productivity.

Requirements

  • High school diploma or equivalent is required.
  • Professional experience in administrative support, executive assistance, or a related field.
  • Experience supporting senior leaders in a complex corporate environment.
  • Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other productivity tools.
  • Exceptional organizational, planning, and time-management abilities.
  • Strong written and verbal communication skills.
  • Ability to manage competing responsibilities accurately and professionally.
  • Consistent attention to detail and commitment to high-quality work.
  • Sound judgment, discretion with confidential information, and the ability to work independently.
  • Experience arranging executive travel, managing calendars, planning meetings, and processing expenses.
  • Associate's or bachelor's degree preferred.
  • Experience supporting executive leaders and leadership teams.
  • Experience coordinating strategic initiatives, business reviews, leadership meetings, and offsite events.
  • Experience developing executive presentations, communications, and business materials.
  • Project coordination and process improvement experience.
  • Experience supporting leaders in a large corporate or financial services organization.
  • Familiarity with AI-enabled productivity and collaboration tools.

Benefits

  • Medical, dental, and vision healthcare coverage.
  • Basic and optional term life insurance.
  • Short- and long-term disability coverage.
  • Pregnancy disability and parental leave.
  • 401(k) plan and employer-funded retirement plan.
  • Paid vacation ranging from two to five weeks based on salary grade and tenure.
  • Up to 11 paid holiday opportunities.
  • Adoption assistance.
  • Sick and Safe Leave accrual of one hour per 30 hours worked, up to 80 hours per calendar year unless otherwise required by law.
  • Incentive and recognition programs.
  • Equity stock purchase program.
  • 401(k) contributions and pension.

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