Managing Administrative Assistant, Constitutional and Administrative Law
Provide administrative and case coordination support to the Massachusetts Attorney General’s Constitutional and Administrative Law Division. Oversee paralegal workflows, case intake, records, and office operations.
Tavsif
- Coordinate daily operations for the Constitutional and Administrative Law Division.
- Provide administrative, clerical, and general office support to division managers and staff.
- Review incoming cases, enter them in OnBase, prepare assignment cover sheets, and route cases to division managers.
- Supervise division paralegals and coordinate incoming mail schedules and division workflows.
- Help hire, onboard, and train division support staff.
- Communicate with clients, attorneys, court clerks, and the public about case intake and management.
- Work with division managers to develop procedures for case intake, file retention, and paralegal duties.
- Maintain division calendars and reminders.
- Manage the retention and archiving of division files.
- Open, review, and scan incoming mail for the division.
- Prepare weekly reports with case updates and upcoming hearings.
- Coordinate with clients on upcoming cases and assign matters to assistant attorneys general.
- Keep OnBase case records current by updating deadlines, uploading filings, transferring matters, and closing cases.
- Track office supplies and equipment and arrange repairs.
- Orient new attorneys to the online file storage system and administrative procedures.
- Take on other duties as needed.
Talablar
- Experience in administrative and legal support is preferred.
- Strong organization and the ability to prioritize work and manage multiple deadlines.
- Clear and effective written and verbal communication.
- Strong analytical ability, attention to detail, and sound judgment.
- A practical, solution-focused approach and ability to work collaboratively.
- Ability to stay composed, adapt, and use good judgment in a fast-paced setting.
- Ability to communicate and interact professionally and effectively with others.
- Microsoft Office skills, including Word, Excel, and Outlook; experience with case management systems such as OnBase is preferred.
- Prior supervisory experience is helpful.
- Connection to the people and communities served, with an interest in supporting a respectful and inclusive workplace.
Imtiyozlar
- Hybrid work arrangement that includes some remote workdays.
- Applicants with disabilities are encouraged to apply, and reasonable accommodation assistance is available.
- Equal opportunity employer.
- Respectful and inclusive work environment.