Jazz Pharmaceuticals is a biopharmaceutical company developing medicines for serious unmet medical needs. Its work combines research and development with a focus on therapies intended to make a meaningful difference in patients’ lives. The company’s approach emphasizes cross-functional collaboration, diverse perspectives, and employee engagement, offering a professional environment for people interested in pharmaceutical research, healthcare innovation, and the development of life-changing treatments.
Senior Manager, Office of the CEO - Jazz Pharmaceuticals (Philadelphia Hybrid)
Senior Manager providing executive and operational support to the CEO and Chief of Staff at Jazz Pharmaceuticals. Oversees calendars, Board activities, travel, communications, expenses, and Office of the CEO priorities.
United States
California
Pennsylvania$118,400 – $177,600 / year
HybridFull-timeSeniorEnglish RequiredAdministrative AssistantDescription
- Act as the CEO’s senior executive support partner, optimizing the CEO’s time, preparation, responsiveness, and effectiveness
- Deliver administrative and operational support to the Chief of Staff
- Oversee the CEO’s calendar, Executive Committee meetings, Board meetings, and Board committee meetings
- Coordinate meeting objectives, preparation, logistics, pre-reads, and briefing materials
- Screen CEO requests and correspondence while tracking commitments and follow-up actions in Microsoft To Do
- Coordinate business travel and commitments across the CEO’s calendars
- Create domestic and international itineraries covering flights, hotels, car services, and office or desk space
- Facilitate in-person connections between the CEO and employees during travel
- Coordinate Board director travel, accommodations, dinner reservations, expense reimbursement, availability, and communications
- Upload and organize Board meeting materials and administer document permissions
- Prepare and submit CEO and Chief of Staff expense reports within the required 30-day timeframe
- Administer purchase requisitions, purchase orders, statements of work, check requests, and invoice submission and approval
- Keep organizational charts, email distribution lists, and team resources current
- Partner with the Chief of Staff, Director of Operations, and administrative and Global Workplace teams across sites and time zones
- Maintain team organization and workflow systems, including OneNote and Microsoft To Do
- Travel to up to six meetings annually, which may include international travel
- Provide coverage for other members of the Office of the CEO
Requirements
- At least 10 years of professional experience in a C-suite or senior administrative role supporting one or more senior executives
- Experience in biotechnology or pharmaceuticals is preferred
- Experience working within an international organization
- Ability to prioritize competing tasks, work independently, and build collaborative relationships
- Ability to work and communicate effectively in remote and hybrid settings
- Willingness to support global time zones and work outside standard hours when business needs require
- Strong written and verbal communication skills
- Strong interpersonal and facilitation abilities when working with Board members and executives
- Proficiency with Microsoft Outlook, Teams, Word, Excel, OneNote, PowerPoint, and Zoom
- College degree strongly preferred
- Project management experience or certification preferred
- Residence within commuting distance of a Jazz U.S. office in Philadelphia, PA; Carlsbad, CA; or Palo Alto, CA is required
- Ability to work onsite as business needs require
Benefits
- Discretionary annual cash bonus or incentive compensation, depending on the role
- Discretionary equity awards
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement savings plan
- Flexible paid vacation