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Minutes to Seconds
Minutes to Seconds
11 – 50 Employees
B2BHR TechSaaS
Minutes to Seconds provides IT outsourcing and workforce augmentation services for businesses seeking support with skill gaps and project-based hiring needs. Its HR technology and SaaS-focused approach connects clients with candidates for local and offshore teams, helping organizations staff roles efficiently and support ongoing technology initiatives and growth.
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Remote Administrative Assistant in Australia

Full-time remote Administrative Assistant role supporting technology operations in Australia through scheduling, documentation, correspondence, record management, coordination, and basic customer service.

AUAustraliaRemoteFull-timeJuniorMiddleNo degree requiredEnglish RequiredAdministrative Assistant

Description

  • Oversee calendars, meeting schedules, and appointment coordination
  • Create, format, and maintain documents, reports, and presentations
  • Manage team correspondence and monitor follow-up actions
  • Keep records, databases, and filing systems accurate and current
  • Support invoice monitoring, expense documentation, and routine data entry
  • Coordinate activities with colleagues, suppliers, and external contacts
  • Assist with onboarding materials and employee records when needed
  • Monitor assignments, deadlines, and outstanding action items
  • Answer customer or internal questions through email or CRM platforms
  • Deliver basic customer assistance and direct requests to the appropriate contact
  • Handle sensitive information professionally and maintain confidentiality

Requirements

  • At least two years of experience in administration or office support
  • Strong written and spoken English communication abilities
  • Excellent attention to detail and organisational skills
  • Capacity to work autonomously in a remote setting
  • Working knowledge of Microsoft Office or Google Workspace, including Word, Excel, Outlook, Docs, and Sheets
  • Familiarity with remote collaboration platforms such as Zoom, Teams, and Slack
  • Experience supporting clients in Australia, the UK, or the US is preferred
  • Prior exposure to CRM platforms such as Zoho, Salesforce, or HubSpot is preferred
  • Basic knowledge of invoicing, timesheets, or payroll administration is preferred
  • Recruitment coordination or HR administration experience is preferred

Benefits

  • Remote work arrangement

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