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WVU Online
WVU Online
1,001 – 5,000 Employees
B2CeCommerceEducation
WVU Online is the online learning initiative of West Virginia University, a land-grant institution founded in 1867. It delivers flexible online education for students balancing study with work, family, or other commitments, offering access to degree programs, academic resources, and learner support through a digital format. As part of West Virginia University’s education organization, WVU Online serves students seeking to advance their education remotely.
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Hybrid Administrative Assistant - Department of Medicine

Hybrid administrative role supporting purchasing, payroll, travel coordination, and clinic operations. Provides administrative assistance to WVU’s Positive Health Clinic, patients, staff, and community events.

USUnited StatesVAVirginiaWVWest VirginiaHybridFull-timeJuniorEnglish RequiredAdministrative Assistant

Description

  • Coordinate program purchasing, invoice processing, credit card reconciliation, and payroll processing
  • Support administrative operations for the WVU Positive Health Clinic
  • Prepare and edit routine and confidential reports, meeting minutes, and correspondence
  • Answer phones, schedule meetings, maintain calendars, and handle general administrative tasks
  • Manage credit card reconciliation and process travel forms and supporting documentation
  • Check reports for completeness, accuracy, and appropriateness
  • Review and approve office supply requests
  • Order, receive, document, and track supplies while maintaining program inventory
  • Handle office management tasks, including rent and utility payments and staff cell phone and telemedicine iPad administration
  • Receive, sort, track, and distribute correspondence and packages
  • Prepare letters, memoranda, PowerPoint presentations, and meeting packets
  • Work with Information Technology to resolve issues involving computers, shared drives, fax, phones, copiers, and telemedicine systems
  • Coordinate meetings by managing attendance, agendas, minutes, locations, and travel arrangements
  • Communicate with patients, family members, and physicians
  • Prepare patient mailings and new-patient intake folders
  • Route lab reports, prescription refill requests, and other patient information to appropriate clinic staff
  • Support preparation of website content
  • Assist with Food Pantry operations and deliveries
  • Provide logistical assistance for community education and testing events
  • Drive as needed to purchase Emergency Financial Assistance Cards and Transportation Cards or attend community events
  • Complete other assigned duties

Requirements

  • Bachelor’s degree required
  • At least one year of office administration or related administrative support experience required
  • Equivalent combinations of relevant education and experience will be considered
  • Basic computer skills and proficiency with standard office software preferred
  • Ability to protect confidential information
  • Excellent verbal and written communication skills
  • Strong organizational abilities
  • Basic mathematical skills preferred
  • Previous experience with Microsoft Office applications, including Word, Excel, Access, PowerPoint, and Outlook preferred
  • Knowledge of medical terminology preferred
  • Previous payroll experience preferred
  • All qualifications must be satisfied by the employment start date

Benefits

  • 37.5-hour workweek
  • 13 paid holidays
  • 24 annual vacation days
  • 18 sick days annually
  • Health insurance and other benefits
  • 401(a) retirement plan with a 6% employee-contribution match
  • Option to continue health insurance coverage after retirement
  • Additional retiree benefits
  • Wellness programs

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