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Hybrid Administrative Assistant - Department of Medicine
Hybrid administrative role supporting purchasing, payroll, travel coordination, and clinic operations. Provides administrative assistance to WVU’s Positive Health Clinic, patients, staff, and community events.
Tavsif
- Coordinate program purchasing, invoice processing, credit card reconciliation, and payroll processing
- Support administrative operations for the WVU Positive Health Clinic
- Prepare and edit routine and confidential reports, meeting minutes, and correspondence
- Answer phones, schedule meetings, maintain calendars, and handle general administrative tasks
- Manage credit card reconciliation and process travel forms and supporting documentation
- Check reports for completeness, accuracy, and appropriateness
- Review and approve office supply requests
- Order, receive, document, and track supplies while maintaining program inventory
- Handle office management tasks, including rent and utility payments and staff cell phone and telemedicine iPad administration
- Receive, sort, track, and distribute correspondence and packages
- Prepare letters, memoranda, PowerPoint presentations, and meeting packets
- Work with Information Technology to resolve issues involving computers, shared drives, fax, phones, copiers, and telemedicine systems
- Coordinate meetings by managing attendance, agendas, minutes, locations, and travel arrangements
- Communicate with patients, family members, and physicians
- Prepare patient mailings and new-patient intake folders
- Route lab reports, prescription refill requests, and other patient information to appropriate clinic staff
- Support preparation of website content
- Assist with Food Pantry operations and deliveries
- Provide logistical assistance for community education and testing events
- Drive as needed to purchase Emergency Financial Assistance Cards and Transportation Cards or attend community events
- Complete other assigned duties
Talablar
- Bachelor’s degree required
- At least one year of office administration or related administrative support experience required
- Equivalent combinations of relevant education and experience will be considered
- Basic computer skills and proficiency with standard office software preferred
- Ability to protect confidential information
- Excellent verbal and written communication skills
- Strong organizational abilities
- Basic mathematical skills preferred
- Previous experience with Microsoft Office applications, including Word, Excel, Access, PowerPoint, and Outlook preferred
- Knowledge of medical terminology preferred
- Previous payroll experience preferred
- All qualifications must be satisfied by the employment start date
Imtiyozlar
- 37.5-hour workweek
- 13 paid holidays
- 24 annual vacation days
- 18 sick days annually
- Health insurance and other benefits
- 401(a) retirement plan with a 6% employee-contribution match
- Option to continue health insurance coverage after retirement
- Additional retiree benefits
- Wellness programs