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Chapters Health System
Chapters Health System
1,001 – 5,000 Employees
HealthcareHealthcare InsuranceNon-profit
Chapters Health System is a not-for-profit healthcare organization providing palliative medicine, hospice care, and grief support across the Mid-Atlantic and Southeast United States. Its coordinated care model supports patients of all ages and conditions while addressing emotional and spiritual needs alongside medical care. The organization also extends its community focus through volunteer programs, individual and corporate giving, and Life’s Treasures Thrift Stores. Chapters Health System works with patients, families, caregivers, and healthcare professionals to deliver compassionate support throughout serious illness and end-of-life care.
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Executive Administrative Assistant - Florida Remote

Support Chapters Health System executives with scheduling, travel, records, meetings, expenses, and confidential operations. This full-time remote position serves Florida healthcare affiliates.

USUnited StatesFLFlorida
$55,232 – $86,300 / year
RemoteFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Support one or more Chief Officers with executive administration and office management
  • Coordinate calendars, appointments, expense reports, correspondence, travel arrangements, itineraries, agendas, and meeting materials
  • Anticipate assigned executives’ needs and provide comprehensive administrative support
  • Provide backup coverage for the receptionist and reception area
  • Maintain records, manuals, databases, and files
  • Draft and distribute correspondence, announcements, memoranda, spreadsheets, and related documents
  • Protect confidential Company information and operational records
  • Coordinate communication between assigned executives and internal departments
  • Process invoices, purchase orders, and expense reports as required
  • Maintain department budget records and expense documentation
  • Provide administrative suite coverage as directed
  • Organize executive committee meetings and strategic planning sessions
  • Document meeting minutes
  • Complete additional duties as assigned
  • Represent the Company professionally while delivering quality client services
  • Follow applicable regulations, Company policies, procedures, and standard practices
  • Follow health, safety, and security procedures
  • Protect confidential information involving patients, families, colleagues, and sensitive situations
  • Use organizational resources responsibly and participate in organizational, departmental, individual, quality improvement, research, educational, and professional development activities

Requirements

  • High school diploma or GED required; a college degree or equivalent combination of education and experience preferred
  • At least three years of administrative support and office management experience serving a senior executive
  • Excellent written and verbal communication skills for professional interaction with internal and external customers
  • Advanced proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
  • Strong organizational skills with the ability to manage competing priorities efficiently while preserving confidentiality
  • Ability to work with minimal supervision
  • Ability to anticipate needs and take initiative when appropriate
  • Consistent accuracy while meeting deadlines
  • Ability to remain calm and professional during stressful situations and maintain stable performance under pressure or opposition
  • Successful completion of the position’s competency requirements
  • Consent to drug and alcohol testing after receiving a conditional employment offer
  • Ongoing compliance with the Drug-Free Workplace Policy
  • Eligibility verification through the Florida Care Provider Background Screening Clearinghouse after a conditional offer, with continued eligibility required

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