LogoFresh Jobs Ahead
Jhpiego
Jhpiego
1,001 – 5,000 Employees
ConsultingHealthcareHealthcare Insurance
Jhpiego is a global nonprofit organization focused on improving healthcare for women and their families. The organization works with governments and partner organizations to expand access to essential health services, strengthen health systems, and develop practical solutions in maternal and newborn health, family planning, and infectious disease prevention. Its work supports healthier pregnancies and safer childbirth while addressing broader healthcare challenges in communities around the world.
LinkedIn
Company Jobs

Administrative Specialist at Jhpiego – Baltimore, MD (Onsite)

Support Jhpiego’s Global Programs and Technical Excellence Department through advanced calendar management, meeting coordination, project support, reimbursements, and day-to-day administration.

USUnited StatesMDMaryland
$63,095 – $77,773 / year
On-siteFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Deliver administrative support ranging from routine to complex for the Global Programs and Technical Excellence Department
  • Manage complex calendars and meeting schedules independently as priorities change
  • Gather essential information to prepare meetings, presentations, and discussions
  • Support staff management and team meetings while tracking follow-up actions
  • Prioritize incoming requests, monitor deadlines and reminders, and anticipate departmental needs
  • Lead or make substantial contributions to recurring and ad hoc projects
  • Provide guidance and administrative support to colleagues
  • Help plan and deliver departmental events
  • Manage office operations, including workspace concerns, room bookings, and technology requirements
  • Process travel reimbursements, online payments, purchase orders, and non-employee expenses
  • Gather information and prepare reports, charts, tables, records, and related materials
  • Respond to questions, provide direction, and distribute information
  • Explain and communicate operating policies
  • Recognize administrative issues and assist with resolving them
  • Stay current on departmental goals, standards, policies, procedures, and related teams
  • Complete additional duties as assigned

Requirements

  • Bachelor’s degree
  • At least four years of progressively responsible administrative experience
  • Experience handling special projects and assignments
  • Additional education may replace required experience, and related experience may replace education beyond a high school diploma or equivalent according to the organization’s equivalency formula
  • Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
  • Advanced calendar management capability
  • Advanced financial administration capability
  • Advanced interpersonal skills
  • Advanced meeting coordination capability
  • Advanced knowledge of office procedures
  • Advanced written and verbal communication skills
  • Advanced organizational skills
  • Intermediate report-writing skills
  • Successful applicants must complete a pre-employment background check

Benefits

  • A total rewards package covering employee health, life, career development, and retirement
  • Pre-employment background check
  • Diversity, equity, and inclusion initiatives
  • Equal opportunity employment
  • Workplace accommodations and accessibility support

Related Jobs

Joma Jewellery & Katie Loxton

Customer Experience Specialist (Fixed-Term Contract) – Joma Jewellery & Katie Loxton

Joma Jewellery & Katie Loxton
51 – 200 Employees
FashionRetail
GBUnited Kingdom
£26,436 / year
HybridContractMiddleSeniorEnglish RequiredCustomer Support
Magento

Support Joma Jewellery and Katie Loxton customers by phone, email and webchat, processing refunds and resolving service issues. Coordinate with ecommerce and operations teams in a predominantly remote role with monthly visits to the Banbury office.

Open