Founded in 1991, West Coast Dental Services provides multi-specialty dental care across the greater Los Angeles area. Its practices bring together general dentistry, endodontics, orthodontics, oral surgery, pediatric dentistry, and periodontics, with care delivered across multiple locations. The company’s work spans healthcare, and its team of dental professionals serves patients in the communities where its practices operate.
Administrative Assistant — West Coast Dental Services, Los Angeles
Provide administrative support for practice development and staff training at West Coast Dental Services. Coordinate schedules, reports, documents, meetings, and departmental initiatives in Los Angeles.
Description
- Support the Practice Development and Training & Development departments with scheduling, document preparation, and communications.
- Track project deadlines, prepare updates, and keep documentation organized.
- Create and maintain reports in Excel.
- Prepare professional department documents in Word.
- Coordinate virtual and in-person meetings using Teams and Outlook, including calendars, logistics, and follow-up communications.
- Represent the departments professionally when working with leadership teams.
- Arrange training sessions, workshops, and department initiatives, including materials and attendance tracking.
- Handle general office and administrative tasks to keep department operations running smoothly.
Requirements
- Prior front office experience in a medical or dental setting is preferred.
- Strong working knowledge of Microsoft Office, especially Excel and Word.
- Previous experience with dental software such as Eagle Soft, Dentrix, QSI, or similar platforms.
- Strong written and verbal communication skills.
- Strong interpersonal and relationship-building skills.
- Friendly, outgoing manner when interacting with patients and coworkers.
- Ability to multitask in a fast-paced work environment.
- Ability to work with minimal supervision.
- Ability to stand, sit, and walk; talk, hear, and smell; and use hands, fingers, and wrists with manual dexterity and hand-eye coordination.
- Ability to reach; lift or move up to 25 pounds; and balance, stoop, bend, squat, kneel, crawl, climb, twist, pull, and crouch.
- Ability to work around toxic chemicals, radiation, infectious bodily fluids and materials, and elevated noise levels.
- Ability to use required personal protective equipment (PPE).