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Administrative Coordinator at Amgen
Provide administrative support to Amgen executives and cross-functional teams, coordinating calendars, meetings, travel, expenses, vendors, and team operations.
विवरण
- Deliver complex administrative support to executive leaders, directors, and cross-functional teams.
- Coordinate executive and team calendars across time zones, resolve conflicts, and suggest scheduling solutions.
- Arrange candidate interviews, onboarding, and team logistics.
- Plan virtual and in-person meetings for internal and external participants.
- Prepare agendas, record meeting minutes, and follow up on action items.
- Arrange meeting rooms, catering, audiovisual setup, and visitor accommodations.
- Assist with major events, offsites, and training sessions.
- Book domestic and international travel and manage itineraries.
- Prepare and submit expense reports.
- Handle purchase orders, invoices, expense workflows, budget tracking, and reporting.
- Maintain departmental files, databases, and documentation systems.
- Follow internal policies and procedures.
- Keep distribution lists, organization charts, and contact databases up to date.
- Support internal communications and team updates.
- Respond to administrative inquiries as a primary contact.
- Coordinate work across internal teams and external stakeholders.
- Manage administrative tasks related to vendor and partner relationships.
- Assist with vendor onboarding and supporting documentation.
- Contribute to project teams and special initiatives.
- Monitor deliverables, timelines, and key actions.
- Track deliverables, timelines, and key actions.
आवश्यकताएँ
- Meet one of these education and experience combinations: an associate degree plus two years of administrative experience; two years in a technical school setting with hands-on experience; or a high school diploma or GED plus four years of administrative experience.
- Three to five or more years supporting multiple leaders or large teams is preferred.
- Experience managing complex calendars across time zones is preferred.
- Proficiency with Microsoft Office, including Outlook, Excel, PowerPoint, and Word, and collaboration tools such as Teams and SharePoint is preferred.
- Experience with expense systems, invoicing, and financial processes is preferred.
- Strong organizational and time management abilities.
- Excellent written and verbal communication skills.
- Ability to work effectively in a fast-paced environment with tight deadlines.
- Discretion when handling confidential information.
- Proactive, solution-focused approach and strong problem-solving skills.
लाभ
- Comprehensive benefits package with a Retirement and Savings Plan and generous company contributions.
- Group medical, dental, and vision coverage.
- Life and disability insurance.
- Flexible spending accounts.
- Discretionary annual bonus program.
- Stock-based long-term incentives.
- Award-winning paid time off plans.
- Flexible work models where available.
- Career development opportunities.
- Financial plans to support saving for retirement and other goals.
- Work-life balance support.
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