Ancestry is a family history company whose online genealogy tools, historical records, and consumer DNA tests help people explore and share their origins. Its subscription platform and DNA kit business bring together technology, data science, and historical content for personal research. Ancestry hires across global teams in areas including product, engineering, marketing, and science, with a focus on customer experience and inclusion.
Senior Executive Assistant, Technology
Support Ancestry’s CTO and Technology vice presidents with executive administration, travel, events, and operational coordination. This full-time, onsite role is based in Draper, Utah.
Apraksts
- Oversee complex calendars for the CTO and Technology vice presidents across time zones.
- Anticipate long-range priorities and resolve scheduling conflicts.
- Coordinate domestic and international travel, including itineraries, transportation, and lodging.
- Prepare expense reports, track invoices, and reconcile budgets under company policy.
- Prioritize urgent requests and follow up on leadership action items.
- Prepare meeting materials, agendas, and briefings for executives.
- Plan technology town halls, a product and technology conference for more than 700 attendees, leadership offsites, workshops, and team events.
- Coordinate vendor negotiations, venues, catering, audiovisual arrangements, and attendee travel.
- Process purchase orders and invoices, and maintain Technology vendor and contract records.
- Lead or assist with cross-department projects and as-needed initiatives.
- Provide coverage for other C-suite and vice president executive assistants during absences.
- Help strengthen administrative practices across the company.
Prasības
- At least six years of executive administrative support for C-level executives and vice presidents.
- Experience in a technology, SaaS, or high-growth matrixed organization is preferred.
- An associate degree is required; a bachelor’s degree is preferred, or equivalent practical experience.
- Demonstrated ability to operate as a senior individual contributor handling high-complexity work.
- Proven ability to balance workstreams and shift context effectively across multiple senior executives.
- Advanced knowledge of Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word.
- Ability to quickly learn digital productivity, collaboration, and travel and expense tools such as Concur, Slack, Jira or Confluence, and Zoom.
- Excellent verbal and written communication skills.
- Integrity and sound judgment when handling sensitive, proprietary, and confidential information.
- Initiative, good judgment, and the ability to complete work independently.
- Composure under pressure and a flexible, solution-oriented approach.
- Job offers are contingent on a background check.
Priekšrocības
- Bonus eligibility
- Equity
- Comprehensive health benefits
- Dental coverage
- Vision coverage
- Location-flexible work approach, subject to location restrictions and role requirements
- Reasonable accommodations for qualified individuals with disabilities