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University of Wisconsin-Madison
University of Wisconsin-Madison
EducationGovernment
University of Wisconsin-Madison is a public research university in Madison, Wisconsin and the flagship campus of the University of Wisconsin System. Its academic and research community spans the humanities, sciences, and applied disciplines, with more than $1 billion invested annually in research. The university combines undergraduate and graduate education with community outreach, campus resources, and athletics, guided by the Wisconsin Idea’s focus on public service. Its work also emphasizes diversity, inclusive excellence, and engagement with the wider community.
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Secretary of University Staff Governance

Support University of Wisconsin–Madison staff governance and leadership as the principal administrative liaison. Oversee committee operations, institutional policies, meeting records, and shared governance.

USUnited StatesWIWisconsin
$90,000 – $110,000 / year
HybridFull-timeLeadEnglish RequiredExecutive Assistant

Description

  • Act as the principal administrative link among University Staff, their governance bodies, and university leadership.
  • Represent University Staff interests and support their governance work and role in institutional decisions.
  • Guide and coordinate support for representative governance bodies, executive and standing committees, ad hoc committees, and working groups.
  • Prepare and maintain agendas, minutes, governance records, documentation, and archives for university-wide distribution.
  • Coordinate with faculty, academic staff, and University Staff committees.
  • Serve as an ex-officio member of designated governance bodies when policy calls for it.
  • Recommend and help develop and establish university policies and procedures.
  • Research policy proposals, complex policy questions, and their potential legal implications.
  • Create and chair policymaking committees and contribute to university planning and policy committees.
  • Plan committee work logistics, schedule activities, and secure needed resources.
  • Monitor institutional actions affecting constituents or shared governance and share relevant updates.
  • Advise on policies, rules, and participation in shared governance.
  • Serve as the university’s subject matter resource on statutes, rules, procedures, and policies.
  • Encourage University Staff engagement and collaboration with university leaders.
  • May supervise employees totaling at least 2.0 FTE or equivalent.

Requirements

  • At least five years of progressively responsible experience supporting executive leaders, boards, committees, shared governance groups, or similar organizations.
  • Experience coordinating complex meetings, including developing agendas, arranging logistics, taking minutes, and managing records.
  • Knowledge of governance principles, organizational bylaws, policies, and decision-making processes.
  • Strong written and spoken communication skills, with the ability to work effectively with executive leaders, staff, and external stakeholders.
  • Excellent organizational and project management skills, including the ability to handle competing priorities and deadlines in a complex setting.
  • Ability to communicate effectively with University Staff employees in stressful situations.
  • Ability to coordinate multiple shareholder meetings in one day.
  • A cover letter and resume are required.
  • Must be eligible to work in the United States without employer sponsorship.
  • F-1 OPT STEM Extension participants are not eligible.
  • Employment may be contingent on a criminal background check.
  • References may be asked to address misconduct, including sexual violence and sexual harassment.

Benefits

  • Generous paid time off.
  • Health, dental, vision, and life insurance at competitive rates.
  • Tax-advantaged savings accounts.
  • Participation in the Wisconsin Retirement System pension fund.
  • Reasonable accommodations for disability or pregnancy-related needs during the hiring process.

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